Explanation
BACKGROUND: For the option to purchase OEM Motorcycle Parts for Fleet Management. OEM Motorcycle Parts are used for the repair of various City motorcycles.
The term of the proposed option contract is from the date of execution by the City up to and including March 31, 2012 with the right to extend for two (2) additional one year periods subject to mutual agreement by both parties. The Purchasing Office opened formal bids on July 9, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003297). Twelve bids (12) were solicited; One (1) bid was received.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder:
C & A Harley Davidson / All Items CC#341495631 (Expires 7-29-2011)
Total Estimated Annual Expenditure: $50,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase OEM Motorcycle Parts from C & A Harley Davidson, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 9, 2009 and selected the lowest, responsive, responsible and best bid...
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