Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract for Andritz Aqua Screen Parts for the Division of Sewerage and Drainage, the sole user. This contract will provide replacement parts for City of Columbus maintenance crews to make repairs to four (4) perforated panel rotating screens in use at the Southerly Wastewater Treatment Plant. The term of the proposed option contract would be two (2) years, expiring May 31, 2013, with the option to renew for one (1) additional year.
The Purchasing Office opened formal bids on August 25, 2011. The City advertised and solicited competitive bids in accordance with Section 329.06, Solicitation No. SA004057. Seventy-four (74) bids were solicited: (M1A-0, F1-2, MBR-2). Two bids were received, but both bids were non-responsive as they submitted additional terms and conditions with their bid. The Division of Sewerage and Drainage requested the Purchasing Office reject both bids, negotiate terms and conditions with the apparent low bidder on an informal basis, and waive the competitive bidding procedure to allow for award to the overall low bid received from Andritz Separation, Inc.
The Purchasing Office is recommending award to the lowest, responsible, and best bidder as follows:
Andritz Deparation, Inc., MAJ, CC# 59-3773483 expires 05/19/2012, $1.00, All items.
Total Estimated Annual Expenditure $50,000.00, Division of Sewerage and Drainage, the sole user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, valuable public services to provide wastewater treatment may be suspended.
FISCAL IMPACT: Funding to establish this option contracts is budgeted in the Mail, Print Services and UTC Fund Account. C...
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