Explanation
BACKGROUND:
Funding for dental insurance is necessary to ensure continuation of the city’s dental insurance program. Insurance programs must be maintained in accordance with the negotiated labor contracts. The Department of Human Resources initially contracted with Delta Dental Plan of Ohio, Inc. for three years with the option of two - one-year renewals. The contract originated on February 1, 2021. The Department of Human Resources requests to contract with Delta Dental Plan of Ohio, Inc. through an extension and to provide funding from February 1, 2026 through December 31, 2026 for this program.
In February of 2024 the Department of Human Resources went out to bid for Medical, Rx, COBRA, and Tobacco Cessation programs under RFP026722. On August 13, 2024, RFP026722 was cancelled. the Department of Human Resources reissued this RFP under RFP030095. Due to the resources required for this project, the Department of Human Resources is requesting to extend the Delta Dental Plan of Ohio, Inc. through December 31, 2026. The Department of Human Resources will go out to bid in 2026 for a third-party administrator for dental insurance.
Cost estimates for 2026 claims and administrative fees are based on 2023, 2024 and 2025 benefit fund expenditures using an average of actual city utilization, expected changes due to union negotiations, contract terms and input from the City's employee benefits consultant.
Emergency action is requested to ensure the dental insurance program for city employees is able to commence as soon as contractually possible, thereby maintaining continuity of service.
FISCAL IMPACT: Funding for this contract is budgeted and available in the 2026 Employee Benefits Fund. This ordinance is contingent on the passage of the 2026 insurance appropriation ordinance 3195-2025.
Title
To authorize the Director of the Department of Human Resources to contract with Delta Dental Plan of Ohio, Inc. to provide all eligible employees dental ins...
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