City of Columbus - File #: 2154-2006

• File #: 2154-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/16/2006
• In control: Recreation & Parks Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize and direct the Finance & Management Director to enter into four (4) UTC contracts for the option to purchase Photo ID Supplies, to authorize the expenditure of four (4) dollars to establish the contract from the Purchasing UTC Contract Fund, and to declare an emergency. ($4.00).

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/20/2006	1	ODI DIRECTOR	Reviewed and Approved
11/20/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/20/2006	1	Auditor Reviewer	Reviewed and Approved
11/20/2006	1	CITY AUDITOR	Reviewed and Approved
11/20/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/20/2006	1	CITY ATTORNEY	Reviewed and Approved
11/20/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/17/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/17/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/17/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/17/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Photo ID Supplies for the Recreation and Parks Department, the biggest user. The term of the proposed option contract would be two (2) years. Contract is through December 31, 2008. The Purchasing Office opened formal bids on September 7, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002140 MEL) Seventeen (MAJ:17, MBE:0, FBE:0) bids were solicited; Eleven (11) (MAJ:11) bids were received.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:

Lamination Service MAJ CC# 621058511(Expires 11/16/08) $7,260.17
Laube Imaging Products MAJ CC# 341824461 (Expires 8/3/08) , $1,802.52
One Source Industries, MAJ CC# 593631833 (Expires 4/2/08), $3,529.00
ID Card Systems, Inc., MAJ CC# 020551938 (Expires 11/15/08), $972.00
Total Estimated Annual Expenditure: $29,881.00

Although low bid for Item #2, The Iris Companies and ID Card Systems were deemed non-responsive to Requirments in Section 3.2 of the bid specifications.

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. The Recreation and Parks Department will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance & Management Director to enter into four (4) UTC contracts for the option to purchase Photo ID Supplies, to authorize the expenditure of four (4) dollars to establish the contract...