City of Columbus - File #: 1463-2004

• File #: 1463-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/2/2004
• In control: Administration Committee
• On agenda: 9/20/2004
• Final action: 9/23/2004
• Title: To authorize the expenditure of $100,000.00 from the Facilities Management Capital Improvement Fund for various facility renovations, and to declare an emergency. ($100,000.00)

Date	Ver.	Action By	Action	Result
9/23/2004	1	CITY CLERK	Attest
9/22/2004	1	MAYOR	Signed
9/20/2004	1	Columbus City Council	Approved	Pass
9/20/2004	1	COUNCIL PRESIDENT	Signed
9/9/2004	1	SERVICE DIRECTOR	Reviewed and Approved
9/9/2004	1	Auditor Reviewer	Reviewed and Approved
9/9/2004	1	CITY AUDITOR	Reviewed and Approved
9/9/2004	1	EBOCO Reviewer	Reviewed and Approved
9/9/2004	1	ODI DIRECTOR	Reviewed and Approved
9/9/2004	1	SERVICE DIRECTOR	Reviewed and Approved
9/9/2004	1	CITY ATTORNEY	Reviewed and Approved
9/9/2004	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
9/8/2004	1	Finance Reviewer	Reviewed and Approved
9/8/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/3/2004	1	SERVICE DIRECTOR	Reviewed and Approved
9/3/2004	1	Service Drafter	Sent for Approval
9/2/2004	1	Service Drafter	Sent for Approval
8/9/2004	1	Service Drafter	Sent for Approval
8/3/2004	1	Service Drafter	Sent for Approval
8/2/2004	1	Service Drafter	Sent for Approval

Explanation

Background:

This ordinance authorizes the Public Service Department, Facilities Management Division, to make various expenditures for labor, materials, and equipment in conjunction with various facilities improvements that are unplanned but will be necessary. Work may include any type of renovation of City-owned facilities, such as electrical, HVAC, and plumbing. All work will be based on three estimates obtained from qualified contractors and will not exceed $20,000.00 per job. Funding for these expenditures is from the Facilities Management Capital Improvement Fund.

Emergency action is requested to allow these projects to proceed in a timely manner and to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management. Emergency action is also requested to allow the necessary funding to be available for needed expenditures.

Fiscal Impact: The Facilities Management Division budgeted $5.4 million in the 2004 Capital Improvements Budget for various facility renovations. This ordinance authorizes an expenditure of $100,000.00. Facilities Management included $52,000 Capital Improvement Fund to meet the financial obligations for these type of unforeseen expenditures and an additional $48,000 is available through cost savings in other projects. Ordinance 0346-2004, passed March 2, 2004, authorized the expenditure of $50,000 for the same purposes.

Title

To authorize the expenditure of $100,000.00 from the Facilities Management Capital Improvement Fund for various facility renovations, and to declare an emergency. ($100,000.00)

Body

WHEREAS, various unexpected facility renovations will likely become necessary within the Public Service Department, Facilities Management Division; and

WHEREAS, an emergency exists in the usual daily operation of the Public Service Department in that it is immediately neces...