Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Power Transmission Parts with Applied Industrial Technologies and GD Supply, DBA Johnstone Supply. The contracts for Power Transmission Parts will be used City Wide for all departments and divisions. Power Transmission parts are used to purchase, rebuild and replace any type of power transmissions in various types of machinery. The term of the proposed option contracts would be approximately two (2) years, expiring June 30, 2021 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 2, 2019. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ012023). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Applied Industrial Technologies, CC#006401 expires 5/2/2021, Items# 2-13 & 15-26, $1.00
GD Supply, CC#004708 expires 3/20/2021, Items# 1-4, 8-9, 15, & 27-29, $1.00.
Total Estimated Annual Expenditure: $50,000.00, City Wide users.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a two (2) Universal Term Contracts for the optio...
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