Explanation
BACKGROUND: The Division of Police needs to procure uniforms for a new police class of fifty recruits that will start in January, 2013. Also, there is a need to fill emergency requests for items that are damaged in the line of duty. This ordinance will enable the Division to purchase these uniforms from Roy Tailors in accordance with a Universal Term Contract established for this purpose by the Purchasing Office.
Additional Needs: Expenses associated with recruit classes are budgeted in the transfer category until needed. Therefore, funds need to be transferred within the General Fund budget of the Division of Police from Object Level (1) 10 to Object Level (1) 02 in order to purchase uniforms for 50 new recruits and to fill emergency requests.
Bid Information: The Purchasing Office has set up an universal term contract FL004338 for the purchase of uniforms. This UTC was made in response to bid # SA003196.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 31-1261664 - Roy Tailors Uniforms of Columbus, Inc., expires 10/09/2014.
Emergency Designation: Emergency legislation is requested because the Division needs to order recruit items as soon as practical and to complete any emergency requests.
FISCAL IMPACT: This ordinance authorizes the transfer of recruit uniform funds of $106,800.00 from the Division of Police's transfer line to the supplies line and the expenditure of $298,000.00 for the purchase of uniforms to outfit 50 recruits and to fill requests for the emergency needs of existing officers. Theses expenses were projected in the Division of Police's third quarter financial review and sufficient funds are available in the division's transfer line item for these transactions. Approximately $1,307,000 has been encumbered or spent so far this year f...
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