Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes Automated Side Loader Refuse Trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle. The City will establish a one-time contract for the purchase of 18 Automated Side Loader Refuse Trucks with the Compressed Natural Gas (CNG) Option. The terms of the proposed contracts are from the date of execution by the City up to and including the manufacturer's build out date. The Purchase Office opened formal bids on March 8, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004283).
Bid specifications included options for diesel engines, compressed natural gas (CNG) engines, and Webasto Heaters. One hundred and four (104) vendors were notified of this solicitation (MIA-1, MBR-2 and MBR-1); three (3) majority bids were received.
The Department of Public Service recommends award of the contract to the lowest, responsive, responsible and best bidder:
Vendor / Unit Cost / Cost of 4 Inspections / Total Cost for 18 Trucks with CNG Option plus inspection
Bell Equipment Company / $293,724.00 / $2,000.00 / $5,289,032.00
R&R / $295,000.00 / $4,000.00 / $5,314,000.00
Columbus Peterbilt / $295,425.00 / $2,000.00 / $5,319,650.00
As part of the contract cost the City will send representatives to the manufacturing facility for 4 inspections of the facility. The amount of this expense is $2,000.00
Award is to be made to Bell Equipment Company as the lowest, responsive, and best bid.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
2. CONTRACT COMPLIANCE
The contract compliance number for Bell Equipment Company is 381941706 and expires 10/28/12.
3. EMERGENCY DESIGNATION
Emergency Action is requested so that a pu...
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