Explanation
This ordinance authorizes the Department of Technology, for the City Attorney's Office, to enter into contract for the continued conversion of legal documents via backfile scanning capabilities with 3SG Plus, LLC.
This purchase is being done through the utilization of State of Ohio, State Term Schedule contract STS033, #0214667, with an expiration date of 11/30/2027. The City Attorney's Office requires the ability to automate processing and store information related to legal matters assigned to their office. These services will allow for the continuation of the conversion of legal documents via backfile scanning to assist with the process of modernization and converting to paperless case file storage. The contract agreement amount is $92,388.10 with an additional $3,630 added for shredding services, totaling $96,018.10.
This ordinance authorizes a waiver of competitive bidding, in accordance with relevant provisions of Chapter 329 of the Columbus City Codes. Given the extensive and urgent need for the continued conversion of legal documents via backfile scanning capabilities, it is in the City’s best interests to utilize bid waiver legislation for this ordinance.
FISCAL IMPACT
Funds for this expenditure are available and budgeted in the Information Services Bond Fund, Fund 5105.
CONTRACT COMPLIANCE
Vendor Name: 3SG Plus, LLC
DAX Vendor Acct. #: 019867
Expiration Date: 10/31/2025
Title
To authorize the Department of Technology, for the City Attorney's Office, to enter into contract for continued conversion of legal documents via backfile scanning and electronic signature process capabilities using a state term contract; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $92,388.10 with an additional $3,630 added for shredding services, totaling $96,018.10 from the Information Services Bond Fund. ($96,018.10)
Body
WHEREAS, the City Attorney’s Office wishes to continue a conversion of legal doc...
Click here for full text