Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to modify a contract with Infor (US) Inc. (formerly Lawson Software Americas Inc.) for the installation and related services associated with the Columbus Human Resources Information System (CHRIS) project. The original contract (EL007511) was authorized by ordinance 1799-2007, passed by Columbus City Council on November 26, 2007. The contract was modified last year by authority of ordinance 1631-2011, passed October 24, 2011, through purchase order EL012177. Earlier this year, the City’s agreement with Lawson Software Americas Inc. was transferred to Infor (US) Inc. by authority of ordinance 2375-2012, which also authorized an extension of the agreement through November 30, 2013. This ordinance to modify the contract will increase the funding amount by $873,825.00 for a total contract amount of $4,992,165.53.
The $873,825.00 modification amount will be used to pay for Infor consultants to support the CHRIS project until the system go-live date ($702,975.00) and Technical Management Services to provide CHRIS system administration for one (1) year from the date of a purchase order certified by the City Auditor ($170,850.00). The CHRIS implementation has been more complicated than originally anticipated, requiring more support from Lawson consultants beyond that agreed to in the original contract. Also, the complexity of the system requires additional resources to manage the technical aspects of the CHRIS system, enabling City resources to focus on project work and the business aspects of the system. Consequently, the need for additional services was not foreseen when the original contract was established. Given Infor’s (formerly Lawson) extensive involvement in the CHRIS project, it is not in the City’s best interests to procure the additional service through another procurement process, as this would further delay implementation of the CHRIS system. The $873...
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