Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify an
existing contract for HVAC Specialty Maintenance Services for the Division of
Sewerage and Drainage, in order to continue scheduled services to the
Division.
B. Contract History. The existing contract was bid on April 28, 1999. The low
bidder was Cornerstone Services of Plain City, Ohio. A contract with this
entity was authorized by Ordinance No. 1465-99, passed on June 21, 1999.
The bid documents contemplated incremental funding of a multi-year contract.
Ordinance No. 2314-00, passed October 30, 2000, authorized the first
modification of this contract. It is now proposed to again modify the contract
to provide funds to continue services, under the City's option.
C. Contract Compliance No.: 311410535.
D. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
A. Budget Information: Funds for this contract were budgeted in the amount of
$122,000.00 for FY2003.
B. Contract Modification Information, Pursuant to Section 329.16, CCC:
1) Amount of Additional Funds - This Modification: $107,000.00.
2) Why the Need for Additional Work Could Not Be Foreseen. The need for
contract continuance via modification to provide incremental funding was
foreseen, and is included in the original procurement's specifications.
3) Why Other Procurement Processes Would Not Be In the City's Best
Interest. This modification is deemed the most feasible and reasonable
means of continuing to provide needed services.
4) How the Cost of the Modification Was Deter...
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