Explanation
BACKGROUND: This ordinance authorizes the option to purchase Pole Line Hardware for the Department of Public Utilities, Division of Power and Water (Power). The term of the proposed option contract will be through September 30, 2012 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA004036. The Purchasing Office opened formal bids on August 4, 2011. These items are to provide Pole Line Hardware for use in new pole installations and maintenance for day-to-day operations.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004036). Forty-six bids were solicited (MAJ: 45, M1A:1); Five (MAJ: 5) bids were received.
The companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.
There were no bids for items 38, 41, 130, 146, 155, 228, 241, 246, 248, 250, 287, and 290. These items will be bid as needed.
Items 37, 44, 133, 134, 135, 219, 307, and 309 are deemed non-responsive to the specification and are not recommended for award.
There was a tie bid for item 31 and the recommendation is to award to Spectrum Power Products, LLC as they offered more favorable discount payment terms.
The recommendation to award item 276 to Loeb Electric due to local bidder credit.
The low bidder for items 252, 253, and 254 did not bid to specification, so the lowest, responsive bidder, Power Line Supply is recommended for the award.
The Purchasing Office is recommending award of four contracts to the lowest, responsive, responsible and best bidders:
Spectrum Power Products LLC, CC#260281058, exp. 3/04/2012
Power Line Supply Company, CC#381783949, exp. 3/10/2012
Consolidated Electrical Distributors, Inc., CC#770559191, exp. 8/30/12
Loeb Electric Company, CC3 314236750, exp. 8/4/2013
Total Estimated Annual Ex...
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