Explanation
1. BACKGROUND: This ordinance authorizes the Director of Public Utilities to modify and increase the Enterprise Application Integration (EAI) agreement with Brown & Caldwell Ohio, LLC, in the amount of $498,822.00, for the Department of Public Utilities (DPU).
DPU entered into a contract with Brown and Caldwell in May 2010 to determine the Department's level of readiness for an Enterprise Application Integration (EAI) solution. The objective of the project was to look at options that allow software systems to share information to improve access to business data. DPU's goal was to evaluate options for pulling together the essential data DPU staff needed to perform their jobs. The Brown and Caldwell Team has been researching and reporting the use of data and information systems and how employees use those systems to support the key business processes. It was determined that the Department of Public Utilities level of readiness is low to moderate due to lack of data consolidation, repetition and cohesive organization.
The contract was modified in 2011 (Modification No. 1) to implement improvements of readiness, improve chances of successful EAI implementation, and lower risked associated with lack of data control and organization. The Brown and Caldwell Team assisted DPU in developing a Business Intelligence System (BIS) Pilot. The scope of work included requirements gathering, prototype development, refinement and deployment of a BIS Pilot as well as assisting in software selection.
The contract is now ready to be modified a second time (Modification No. 2) in order to move the Business Intelligence System from its current pilot state to a functional production environment.
1.1 Amount of additional funds to be expended: $498,822.00
Original Contract Amount: $ 347,999.58
Modification 1: $ 466,014.00
Modification 2 (current): $ 498,822.00
Total (Orig. + Mods. 1-2) $1,312,835.58
1.2. Reasons additional goods/services could not be fo...
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