City of Columbus - File #: 1694-2009

• File #: 1694-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/2/2009
• In control: Administration Committee
• On agenda: 12/14/2009
• Final action: 12/16/2009
• Title: To authorize and direct the Finance & Management Director to enter into five (5) contracts for the option to purchase (1) Centrex Services, (2) Long Distance Services, (3) 311 Services, (4) Communication Circuits (DS1, ISDN PRI, GigaMAN, etc) and (5) MDA Savings Agreement, to authorize the expenditure of five (5) dollars to establish the contract from the Mail, Print Services and UTC Fund; to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes, 1959; and to declare an emergency. ($5.00)

Date	Ver.	Action By	Action	Result
12/16/2009	1	MAYOR	Signed
12/16/2009	1	CITY CLERK	Attest
12/14/2009	1	Columbus City Council	Approved	Pass
12/14/2009	1	COUNCIL PRESIDENT	Signed
12/4/2009	1	CITY AUDITOR	Reviewed and Approved
12/4/2009	1	CITY AUDITOR	Reviewed and Approved
12/4/2009	1	Finance Drafter	Sent for Approval
12/4/2009	1	CITY ATTORNEY	Reviewed and Approved
12/4/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
12/3/2009	1	FINANCE DIRECTOR	Reviewed and Approved
12/3/2009	1	EBOCO Reviewer	Sent for Approval
12/3/2009	1	ODI DIRECTOR	Reviewed and Approved
12/3/2009	1	Finance Drafter	Sent for Approval
12/2/2009	1	Finance - Purchasing Drafter	Sent for Approval
12/2/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
12/2/2009	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to establish five (5) Universal Term contracts with AT & T for various communication services without the use of the competitive bidding process. The contracts to be established are (1) Centrex Services, (2) Long Distance Services, (3) 311 Services, (4) Communication Circuits (DS1, ISDN PRI, GigaMAN, etc) and (5) MDA Savings Agreement. Universal Term Contracts establish firm, fixed requirements and pricing while providing a simpler method for City agencies to establish funds for these items

This ordinance also waives the competitive bidding process of the Columbus City Codes. Given the complexity of the systems and services being provided and embedded nature of these items it is not practical to bid any of these services at this time. Changing technology and potential competition in the marketplace have prompted the Department of Technology and the Purchasing Office to begin identifying requirements and developing specifications for a possible competitive bid in the future. However at this time and for the immediate future, AT & T is the only feasible provider of these services. The Purchasing Office and the Department of Technology have entered into negotiations with AT&T to determine scope and pricing. This determination was made after extensive consultation between the Department of Technology and the assigned Purchaser of this commodity area.

Emergency action is requested to ensure uninterrupted telephony and communications for all City agencies.

AT & T CC#36-3258076 (Expires 5/8/11)
Total Estimated Annual Expenditure: $2,500,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valua...