Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify a professional engineering services agreement with ARCADIS U.S. Inc., for up to $5,328,048.34 for the Sewer System Capacity Model Update 2014 Project, for the Division of Sewerage and Drainage. The initial contract covered work for the first year with four subsequent annual contract modifications planned for the future. This is modification #1.
The sewer collection system model developed and enhanced by the Model Update Project, is the principle tool used to manage the planning and operations of the City’s sewer collection system. Enhancement of this tool is vital to minimizing sewer overflows and backups and thereby minimizing negative impacts to the environment caused by the City’s sewer system. The continual updating of this model is also necessary to ensure compliance with the City’s consent orders with the Ohio Environmental Protection Agency.
MODIFICATION INFORMATION:
1.1 Amount of additional funds to be expended: $5,328,048.34
Original contract: $4,326,563.00
Modification #1 (2014): Current $5,328,048.34
Current Total: $9,654,611.38
Future
Modification #2 (2015): $3,000,000.00
Modification #3 (2016): $3,000,000.00
Modification #4 (2107): $3,000,000.00
Total estimated cost to date: $9,000,000.00
Current + Future Total: $18,654,611.38
1.2. Reasons additional goods/services could not be foreseen:
This is a multi-year agreement with planned modifications.
1.3. Reason other procurement processes are not used:
This was a planned contract modification identified in the original contracting legislation.
1.4. How cost of modification was determined:
A Cost Summary was submitted by the Consultant and reviewed and approved by Department personnel.
2. Project Task Description: Overall project scope elements:
1. Update SWWM 5 models developed under the Sewer System Capacity Model - Update 2006 to year 2013 condi...
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