City of Columbus - File #: 1127-2006

• File #: 1127-2006
• Version: 3
• Type: Ordinance
• Status: Passed
• File created: 6/13/2006
• In control: Safety Committee
• On agenda: 7/10/2006
• Final action: 7/12/2006
• Title: To authorize and direct the City Auditor to transfer $1,000,000.00 from the special income tax fund to the municipal court clerk capital improvement fund; to amend the 2006 Capital Improvements Budget; to authorize the Franklin County Municipal Court Clerk to modify and extend the existing contract with 3SG Corporation for the purpose of converting case files into images, and to provide shredding and offsite storage during the process; to authorize the expenditure of $1,133,093.00 from the municipal court clerk capital improvement fund; and to declare an emergency. ($1,133,093.00)

Date	Ver.	Action By	Action	Result
7/12/2006	3	CITY CLERK	Attest
7/11/2006	3	MAYOR	Signed
7/10/2006	1	Columbus City Council	Taken from the Table	Pass
7/10/2006	3	Columbus City Council	Amended as submitted to the Clerk	Pass
7/10/2006	3	Columbus City Council	Approved as Amended	Pass
7/10/2006	3	COUNCIL PRESIDENT	Signed
6/26/2006	1	Columbus City Council	Amended as submitted to the Clerk	Pass
6/26/2006	2	Columbus City Council	Tabled to Certain Date	Pass
6/20/2006	1	ODI DIRECTOR	Reviewed and Approved
6/20/2006	1	MuniCrtClerk Drafter	Sent for Approval
6/20/2006	1	Auditor Reviewer	Reviewed and Approved
6/20/2006	1	CITY AUDITOR	Reviewed and Approved
6/20/2006	1	MuniCrtClerk Drafter	Sent for Approval
6/20/2006	1	CITY ATTORNEY	Reviewed and Approved
6/20/2006	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
6/16/2006	1	MuniCrtClerk Drafter	Sent for Approval
6/16/2006	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
6/16/2006	1	MuniCrtClerk Drafter	Sent for Approval
6/16/2006	1	Finance Reviewer	Reviewed and Approved
6/16/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/16/2006	1	MuniCrtClerk Drafter	Sent for Approval
6/16/2006	1	EBOCO Reviewer	Sent for Approval

Explanation

Background: On November 28, 2005, ordinance 1678-2005 passed by the Columbus City Council, authorized the Franklin County Municipal Court to enter into a contract with 3SG Corporation to convert existing civil, criminal, environmental and traffic case files into electronic images, and to provide shredding and offsite storage during the conversion process in order to comply with Department of Public Safety, Division of Fire codes. Due to the unforeseen magnitude and scope of the project by the previous administration, the number of documents required to be imaged were underestimated. This contract modification will allow the Contractor to continue to image the remaining number of documents to complete the first phase of the project.

Columbus City Code 329.16 Contract Modifications:
1. Amount of additional funds to be expended under this modification: $1,133,093.00.
2. The magnitude of the project was unforeseen by the previous administration due to an inaccurate estimation of the documents required to be imaged to complete phase I of the project.
3. The work under this contract modification is the continuation of the work previously performed by the Contractor; therefore, to maintain the continuity and to complete the project as well as to negate costly start-up charges, it would not be in the City's best interest to have additional contract requirements awarded through other procurement processes specified in chapter 329.
4. The cost, and terms and conditions are in accordance with the original contract: number EL005707, negotiated between the Contractor and the City of Columbus (Clerk) as documented by the Contractor's proposal.
Contract Amount:
- Original Contract Amount: $1,066,907.00
- Modification Number One: $1,133,093.00
- New Contract Amount: $2,200,000.00

This ordinance authorizes the City Auditor to transfer $1,000,000.00 from the special income tax fund to the Franklin County Municipal Court Clerk's capital improv...