Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to renew and modify an agreement with OARnet/OSU, a non-profit organization, for VMWare software licensing, maintenance and support services. The original agreement (EL011737) was authorized by ordinance 1716-2010, passed December 13, 2010. The agreement was most recently renewed and modified by authority of ordinance 2362-2012, passed December 3, 2012, through purchase order EL013777. This ordinance will renew the agreement with OARnet to incorporate several one year terms of VMWare software maintenance and support renewals: August 16, 2013 to August 15, 2014 for VMWare ThinApp (5,002 licenses); November 3, 2013 to November 2, 2014 for vSphere (4 licenses); December 24, 2013 to December 23, 2014 for vCenter (1 license); December 29, 2013 to December 28, 2014 for vSphere (20 licenses); and January 4, 2014 to January 3, 2015 for vSphere (12 licenses). The total cost of these renewals is $50,135.95.
This ordinance will also modify the agreement to purchase eight (8) new licenses of vSphere with one year of maintenance and support, at a total cost of $14,820.08. These new licenses are needed to virtualize servers previously managed by the Police Division. The need for these new licenses was not known at the time of the original agreement. Through the State of Ohio Virtualization Program, OARnet offers significant discounts on VMWare that are not available in the market place. So it is in the City’s best interests to procure VMWare through OARnet, instead of through another procurement process. The pricing offered the City reflects the agreed upon public sector discounts available to all participants in the State of Ohio Virtualization Program.
VMWare software is needed in order to operate virtual servers. Server virtualization has been adopted by the Department of Technology to reduce the costs of data systems, reduce power consumption and cool...
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