City of Columbus - File #: 0863-2011

• File #: 0863-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/27/2011
• In control: Public Service & Transportation Committee
• On agenda: 6/20/2011
• Final action: 6/23/2011
• Title: To authorize the Director of Finance and Management to establish a purchase order with Ennis Paint, Inc. for the purchase of Thermoplastic Pavement Marking Material, per solicitation SA003907 and the terms and conditions of a pending universal term contract for the Division of Planning and Operations; to authorize and direct the City Auditor to transfer $175,000.00 from the Special Income Tax Fund to the Streets and Highways G.O. Bonds Fund; to authorize the City Auditor to appropriate $175,000.00 within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $175,000.00 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($175,000.00)

Date	Ver.	Action By	Action	Result
6/23/2011	1	CITY CLERK	Attest
6/22/2011	1	MAYOR	Signed
6/20/2011	1	Columbus City Council	Approved	Pass
6/20/2011	1	COUNCIL PRESIDENT	Signed
6/7/2011	1	ODI DIRECTOR	Reviewed and Approved
6/7/2011	1	Service Drafter	Sent for Approval
6/7/2011	1	CITY ATTORNEY	Reviewed and Approved
6/7/2011	1	Service Drafter	Sent to Clerk's Office for Council
6/6/2011	1	Auditor Reviewer	Reviewed and Approved
6/6/2011	1	CITY AUDITOR	Reviewed and Approved
6/6/2011	1	Service Drafter	Sent for Approval
6/6/2011	1	EBOCO Reviewer	Sent for Approval
6/3/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/3/2011	1	Service Drafter	Sent for Approval
6/1/2011	1	Finance Reviewer	Reviewed and Approved
6/1/2011	1	Finance Reviewer	Sent for Approval
6/1/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/1/2011	1	Finance Reviewer	Reviewed and Approved
5/31/2011	1	SERVICE DIRECTOR	Reviewed and Approved
5/31/2011	1	Finance Reviewer	Reviewed and Approved
5/27/2011	1	Service Drafter	Sent for Approval
5/27/2011	1	Service Reviewer	Reviewed and Approved
5/27/2011	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for pavement markings such as turn arrows and lane separation throughout the City to promote pedestrian safety and expedite vehicular traffic flow. The Purchasing Office has solicited formal competitive bids in the process of establishing universal term contracts (UTCs) for the purchase of Thermoplastic Pavment Marking Material. These materials will be used for various pavement marking operations througout the City such as the separation of traffic into lanes.

This ordinance authorizes the expenditure of monies for these pavement marking materials, per solicitation SA003907 and the terms and conditions of the pending universal term contract. The total cost of the commodities needed is $175,000.00.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Ennis Paint Inc.

2. CONTRACT COMPLIANCE
Ennis Paint, Inc., dba Ennis Traffic Safety Solution contract compliance number is: 752657523 and expires: 4/27/2013

3. FISCAL IMPACT:
Funding for these commodities is budgeted within the 2011 Capital Improvement Budget. This expense can be accommodated by appropriating and transferring funds needed in the amount of $175,000.00 from the Special Income Tax Fund. Bonds have yet to be sold for the whole project, necessitating a certification of $175,000.00 against the Special Income Tax Fund. Upon sale of bonds, this will be reimbursed. These Funds will then be transferred to the Streets and Highways G.O. Bonds Fund, appropriated and authorized to be expended.

4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed pavement marking commodities as soon as possible to provide sufficient supply for the needs of the Capital Improvement Program for the safety of the travelling public.

Title
To authorize the Director of Finance and Management to establish a purchase order with E...