City of Columbus - File #: 1502-2004

• File #: 1502-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/17/2004
• In control: Utilities Committee
• On agenda: 9/20/2004
• Final action: 9/23/2004
• Title: To authorize the Director of Public Utilities to modify the contract with Stone Environmental Engineering & Science, Inc. for the Federally Mandated Spill Prevention, Control and Countermeasures plan for the Division of Electricity; to authorize the expenditure of $18,500.00 from the Voted Street Lighting and Electricity Distribution Improvements Fund; and to declare an emergency. ($18,500.00)

Date	Ver.	Action By	Action	Result
9/23/2004	1	CITY CLERK	Attest
9/22/2004	1	MAYOR	Signed
9/20/2004	1	Columbus City Council	Approved	Pass
9/20/2004	1	COUNCIL PRESIDENT	Signed
9/10/2004	1	CITY ATTORNEY	Reviewed and Approved
9/10/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
9/8/2004	1	Utilities Drafter	Sent for Approval
9/8/2004	1	Auditor Reviewer	Reviewed and Approved
9/8/2004	1	CITY AUDITOR	Reviewed and Approved
9/8/2004	1	Utilities Drafter	Sent for Approval
9/7/2004	1	Finance Reviewer	Reviewed and Approved
9/7/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/3/2004	1	ODI DIRECTOR	Reviewed and Approved
9/3/2004	1	Utilities Drafter	Sent for Approval
9/2/2004	1	EBOCO Reviewer	Reviewed and Approved
9/1/2004	1	Utilities Drafter	Sent for Approval
8/31/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
8/31/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
8/26/2004	1	Utilities Reviewer	Reviewed and Approved
8/26/2004	1	Utilities Drafter	Sent for Approval
8/19/2004	1	Utilities Drafter	Sent for Approval
8/19/2004	1	Utilities Reviewer	Reviewed and Approved
8/19/2004	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Director of Public Utilities to modify the existing contract with Stone Environmental Engineering & Science, Inc., EL004192, for the Spill Prevention, Control and Countermeasures (SPCC) plan.

1. Amount of additional funds to be expended under modification: $18,500
The original amount of the contract $70,512. This modification will bring the new total amount to $89,012.

2. Reason additional goods/services could not be foreseen initially: Requests for Statement of Qualifications were opened November 19, 2003 for engineering services to assist the Division of Electricity to develop a Spill Prevention Control and Countermeasures plan to meet United States Environmental Protection Agency (US EPA) mandates. As part of the Division's plan to comply with US EPA requirements, following the award of the original contract, it was decided to replace old oil circuit breakers with non-polluting SF6 breakers and to house the equipment in a pre-engineered building. (Bids for the building will be solicited through the Purchasing Office.) Engineering services, not included in the original scope of services, are required to construct a foundation for the building. The anticipated benefit of a change in approach is a potential reduction in cost and a reduction of environmental exposure. In addition, the division is requesting a one-day training session to familiarize personnel with the SPCC Plan and spill response activities.

3. Reason other procurement processes are not used: Stone Environmental Engineering & Science, Inc. was selected to develop the SPCC plan based upon their expertise and qualifications in this field, as well as the low cost of their proposal. Due to the fact that they have been instrumental in developing the plan and in consideration of the implementation deadlines mandated by the US EPA, it is in the best interest of the City to modify the existing contract.

4. H...