Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to modify and increase the architectural / engineering services agreement, with PRIME AE Group, Inc., for the Roof Restorations and Replacements Phase 2 (2024) project, in the amount of $56,264.00.
Scope under the original contract included design, bidding services, and construction administration services for Fire Stations #5, #12, #18, #19, #22, #27; Police Substation #2; 1393 E. Broad Street, and the Groves Road Warehouse.
The Department used contingency to address roofs for Police Substation #19 and Fire Station #11, as part of the ongoing Roof Restorations and Replacement project. Design has been completed and a modification (current) to the agreement is needed to add funding for construction administration services. It is imperative these roofs be addressed immediately due to their deteriorating conditions.
2. MODIFICATION INFO:
A. The amount of additional funds to be expended under the modification: $56,264.00
Original Contract Amount: $498,810.00 (PO519330)
Modification No. 1 (current): $ 56,264.00
Total (Original and Mod 1): $555,074.00
B. Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded.
The Department used contingency to review two roofs not in the original agreement as part of the ongoing Roof Replacement and Restorations project. Funding was available for design but not for construction administration.
C. Why it would not be in the city’s best interests to have the additional contract requirements awarded through other procurement processes?
This is a continuation of services already performed by the vendor. It would not be economically feasible to bring on a new vendor as services would be finished before a new vendor could be brought on board.
D. How the price for the additional goods or services which are subject ...
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