City of Columbus - File #: 0570-2008

• File #: 0570-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/21/2008
• In control: Public Service & Transportation Committee
• On agenda: 4/21/2008
• Final action: 4/23/2008
• Title: To authorize the Public Service Director to enter into a contract with G&G Cement Contractors for the Brick Rehabilitation - 2008 project; to authorize the expenditure of $500,000.00 from the Voted 1995, 1999, 2004 Streets and Highways Fund for the Transportation Division and to declare an emergency. ($500,000.00)

Date	Ver.	Action By	Action	Result
4/23/2008	1	CITY CLERK	Attest
4/22/2008	1	MAYOR	Signed
4/21/2008	1	Columbus City Council	Approved	Pass
4/21/2008	1	COUNCIL PRESIDENT	Signed
4/10/2008	1	EBOCO Reviewer	Reviewed and Approved
4/10/2008	1	ODI DIRECTOR	Reviewed and Approved
4/10/2008	1	SERVICE DIRECTOR	Reviewed and Approved
4/10/2008	1	CITY ATTORNEY	Reviewed and Approved
4/10/2008	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
4/9/2008	1	Auditor Reviewer	Reviewed and Approved
4/9/2008	1	CITY AUDITOR	Reviewed and Approved
4/9/2008	1	SERVICE DIRECTOR	Reviewed and Approved
4/8/2008	1	Finance Reviewer	Reviewed and Approved
4/8/2008	1	Finance Reviewer	Reviewed and Approved
4/8/2008	1	FINANCE DIRECTOR	Reviewed and Approved
4/8/2008	1	SERVICE DIRECTOR	Reviewed and Approved
4/7/2008	1	SERVICE DIRECTOR	Reviewed and Approved
3/24/2008	1	Service Reviewer	Reviewed and Approved
3/21/2008	1	Service Drafter	Sent for Approval

Explanation

The Transportation Division is responsible for maintaining the City's roadway system through a viable renovation program. A brick rehabilitation project is needed to prevent premature deterioration of the City's brick roadways as well as emergency repairs. This contract has been prepared with two parts: Part 1 consisting of pre-selected streets requiring brick rehabilitation; and, Part 2 consisting of an "on-call" service for emergency and non-emergency brick repairs. The locations and estimated quantities associated with Part 2 will be provided to the Contractor at a later time in the form of "work orders". This legislation authorizes the City to enter into a contract in the amount up to $435,000.00 for the Brick Rehabilitation-2008 project and to pay construction inspection costs up to $65,000.00. This improvement consists of brick street repair within the City of Columbus and such other work as necessary to complete the contract in accordance with the plans and specifications. The estimated Notice to Proceed date is May 2008 with a contract duration of 365 days. This project was let by the Transportation Division and advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. Seven bidders/suppliers were solicited (4 majority, 3 minority) and four (4) bids were received (3 majority, 1 minority) on March 13, 2008 and tabulated on March 14, 2008 as follows:

Vendor / bid amount / majority / minority
G&G Cement Contractors / $214,944.40 / Majority
Columbus Asphalt Paving / $244,579.50 / Majority
G. Marchi & Sons, LLC / $299,556.95 / Majority
McDaniels Construction Company / $444,294.97 / Minority

Award is to be made to G&G Cement Contractors, cc #31-0924129 (expires March 7, 2009) as the lowest, best, most responsive and most responsible bidder.

The bid proposal stated that the bid quantities were estimated and that the bid quantities may be increased or decreased, depending on the funds available. Due to the b...