Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and renew a contract on behalf of the Facilities Management Division with WinnScapes of Columbus LLC, Inc. for mowing and landscape maintenance services.
The Facilities Management Division solicited and received formal bids for mowing and landscaping services on April 16, 2024. WinnScapes of Columbus LLC was deemed the lowest, responsive, and responsible bidder and was therefore awarded the contract for mowing and landscaping services for locations under the purview of the Facilities Management Division. The initial contract was authorized by Ordinance No. 1246-2024 June 3, 2024, $403,305.64. Ordinance No. 0595-2025 authorized the first (1st) modification and renewal of this contract, 425,412.70.
This contract was bid with four (4) annual contract modification and renewal options. The Finance and Management Department would like to exercise the second (2nd) of the four (4) annual contract renewals.
1. Amount of additional funds: The total amount of additional funds needed for modification and renewal is $495,553.33.
2. Reason additional funds were not foreseen: The needs for additional funds was expected at the time of the initial contract. This is a planned modification and renewal as per original Ordinance 1246-2024.
3. Reason other procurement processes were not used: The City currently works with WinnScapes for these services. Regular procurement processes were utilized.
4. How was the cost determined: The cost is consistent with the original contract proposed in Ordinance 1246-2024.
Emergency action is requested so that lawn maintenance can commence without interruption.
WinnScapes of Columbus LLC, Certificate # CC-054734, exp. 03/03/2028
Fiscal Impact: This ordinance authorizes an expenditure of $495,553.93 from the General Fund to renew a contract with WinnScapes of Columbus LLC, Inc. for mowing and landscape maintenance services. The Facilities Manag...
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