Explanation
BACKGROUND: For the option to establish a UTC contract to purchase Construction Castings for the Division of Sewerage and Drainage, the largest user. The term of the proposed option contract would be two (2) years, expiring May 31, 2011, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 22, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003142). Twenty-five (25) bids were solicited: (M1A-0, F1-0, MBR-0). Two bids were received.
The apparent overall low bidder is acceptable. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Neenah Foundry Company, MAJ, CC# 39-1580331 expires 12/3/10, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Sewerage and Drainage, the largest user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Construction Castings with Neenah Foundry Company, to authorize the appropriation and expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purcha...
Click here for full text