City of Columbus - File #: 0767-2011

• File #: 0767-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/10/2011
• In control: Public Service & Transportation Committee
• On agenda: 5/23/2011
• Final action: 5/24/2011
• Title: To authorize the Director of the Department of Finance and Management to enter into a contract with the Ohio Department of Transportation (ODOT) and a yet to be named vendor, for the purchase of rock salt, based on the terms of a cooperative purchase contract to be established by ODOT; to authorize the Director of Finance and Management to establish blanket purchase orders for rock salt; to authorize the expenditure of $1,500,000.00 from the Municipal Motor Vehicle License Tax Fund, $10,000.00 from the Sewerage Systems Operating Fund, and $45,000.00 from the Water Systems Operating Fund; to waive competitive bidding provisions of section 329.06 of the Columbus City Code; and to declare an emergency. ($1,555,000.00)

Date	Ver.	Action By	Action	Result
5/24/2011	1	MAYOR	Signed
5/24/2011	1	ACTING CITY CLERK	Attest
5/23/2011	1	Columbus City Council	Approved	Pass
5/23/2011	1	COUNCIL PRESIDENT	Signed
5/13/2011	1	CITY AUDITOR	Reviewed and Approved
5/13/2011	1	CITY AUDITOR	Reviewed and Approved
5/13/2011	1	Service Drafter	Sent for Approval
5/13/2011	1	CITY ATTORNEY	Reviewed and Approved
5/13/2011	1	Service Drafter	Sent to Clerk's Office for Council
5/12/2011	1	Finance Reviewer	Reviewed and Approved
5/12/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/12/2011	1	Service Drafter	Sent for Approval
5/12/2011	1	Utilities Drafter	Sent for Approval
5/12/2011	1	Utilities Reviewer	Sent for Approval
5/12/2011	1	Utilities Drafter	Sent for Approval
5/12/2011	1	UTILITIES DIRECTOR	Reviewed and Approved
5/12/2011	1	Utilities Drafter	Sent for Approval
5/12/2011	1	Service Reviewer	Sent for Approval
5/12/2011	1	Utilities Reviewer	Reviewed and Approved
5/12/2011	1	Service Drafter	Sent for Approval
5/12/2011	1	EBOCO Reviewer	Sent for Approval
5/12/2011	1	ODI DIRECTOR	Reviewed and Approved
5/12/2011	1	Service Reviewer	Sent for Approval
5/11/2011	1	SERVICE DIRECTOR	Reviewed and Approved
5/11/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/11/2011	1	Finance Reviewer	Reviewed and Approved
5/11/2011	1	Finance Reviewer	Reviewed and Approved
5/10/2011	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Department of Public Service and the Department of Public Utilities are responsible for snow and ice control and removal on the City's roadway system. Rock salt is used extensively in these operations. It is necessary for the Department of Public Service and the Department of Public Utilities to have the ability to purchase rock salt for the 2011 - 2012 winter season.

The Ohio Department of Transportation (ODOT) is in the process of establishing its annual cooperative purchasing contract, Contract Number 018-12, which allows participating government agencies to purchase rock salt from a selected vendor. The vendor for this contract will be determined by ODOT.

ODOT will bid the cooperative purchasing contract as a cooperative contract for use by other governmental agencies, in accordance with Chapter 5513.01 (B) of the Ohio Revised Code.

The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with ODOT to participate in the cooperative purchasing contract and enter into a contract with ODOT's selected vendor (to be determined at a later date) for the purchase of rock salt, per the guidelines of the cooperative purchasing contract.

This legislation also authorizes the Director of the Department of Finance and Management to establish blanket purchase orders with ODOT's selected vendor for the Department of Public Service and the Department of Public Utilities.

The funding on this ordinance is for expenses that will occur during the winter months of 2011-2012.

2. WAIVER OF COMPETITIVE BIDDING
The purpose of the cooperative purchasing contract is to utilize the buying power of several agencies to obtain the best price available for a necessary commodity. The Department of Public Service and the Department of Public Utilities are requesting that City Council to waive the applicable competitive bidding requirement of the city code i...