City of Columbus - File #: 0881-2009

• File #: 0881-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/12/2009
• In control: Safety Committee
• On agenda: 7/6/2009
• Final action: 7/8/2009
• Title: To authorize the Finance and Management Director to modify a contract with Columbus Climate Controls on behalf of the Facilities Management Division for the purchase of an air conditioning unit for offices at the Fire Training Academy, 3639 Parsons Avenue; to authorize the expenditure of $2,800.00 from the Safety Voted Bond Fund; and to declare an emergency. ($2,800.00)

Date	Ver.	Action By	Action	Result
7/8/2009	1	CITY CLERK	Attest
7/7/2009	1	MAYOR	Signed
7/6/2009	1	Columbus City Council	Approved	Pass
7/6/2009	1	COUNCIL PRESIDENT	Signed
6/22/2009	1	Auditor Reviewer	Reviewed and Approved
6/22/2009	1	CITY AUDITOR	Reviewed and Approved
6/22/2009	1	Finance Drafter	Sent for Approval
6/22/2009	1	CITY ATTORNEY	Reviewed and Approved
6/22/2009	1	Finance Drafter	Sent to Clerk's Office for Council
6/19/2009	1	Finance Drafter	Sent for Approval
6/19/2009	1	Finance Reviewer	Reviewed and Approved
6/19/2009	1	Finance Reviewer	Reviewed and Approved
6/19/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/19/2009	1	Finance Drafter	Sent for Approval
6/19/2009	1	EBOCO Reviewer	Sent for Approval
6/19/2009	1	ODI DIRECTOR	Reviewed and Approved
6/19/2009	1	Finance Drafter	Sent for Approval
6/18/2009	1	Finance Drafter	Sent for Approval
6/18/2009	1	Safety Reviewer	Reviewed and Approved
6/18/2009	1	SAFETY DIRECTOR	Reviewed and Approved
6/17/2009	1	Finance Reviewer	Reviewed and Approved
6/17/2009	1	Finance Drafter	Sent for Approval
6/12/2009	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract with Columbus Climate Controls Company on behalf of the Finance and Management Division for the purchase of a Carrier 7.5 ton air conditioning unit for offices at the Fire Training Academy, 3639 Parsons Avenue. The air conditioning unit that cools the offices has failed. The unit is approximately 15 years old, which is the average life cycle of these units. In efforts to maintain costs, the division's maintenance staff will install the air conditioning unit.

The contract was formally bid (SO030698) for miscellaneous HVAC and boiler materials and supplies. The contract term is through February 29, 2010. This ordinance modifies this contract in order to expedite the replacement of the unit. Otherwise with hot summer days ahead, the work conditions inside this facility will likely become difficult. The modification is necessitated because the original contract was established using Facilities Management's General Fund 2009 appropriation. This particular project is more suitably funded by the Safety Voted Bond Fund thereby saving General Fund monies.

Emergency action is requested so that the purchase of necessary HVAC materials and supplies can occur as quickly as possible, thereby providing cooling to users of the facility during the hottest period of the year.

Fiscal Impact: The cost of this ordinance is $2,800.00. Funding will come from the Safety Voted Bond Fund.

Columbus Climate Controls Company Contract Compliance #20-3208425 Expiration date 11/25/10

Title

To authorize the Finance and Management Director to modify a contract with Columbus Climate Controls on behalf of the Facilities Management Division for the purchase of an air conditioning unit for offices at the Fire Training Academy, 3639 Parsons Avenue; to authorize the expenditure of $2,800.00 from the Safety Voted Bond Fund; and to declare an emergency. ($2,8...