City of Columbus - File #: 2169-2005

• File #: 2169-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/8/2005
• In control: Public Service & Transportation Committee
• On agenda: 1/9/2006
• Final action: 1/10/2006
• Title: To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to purchase Automotive Lighting Parts with D & M Distributors Inc. and Parr Public Safety Equipment Inc., and to declare an emergency.

Date	Ver.	Action By	Action	Result
1/10/2006	1	MAYOR	Signed
1/10/2006	1	CITY CLERK	Attest
1/9/2006	1	Columbus City Council	Approved	Pass
1/9/2006	1	COUNCIL PRESIDENT	Signed
12/16/2005	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
12/15/2005	1	CITY ATTORNEY	Reviewed and Approved
12/14/2005	1	Auditor Reviewer	Reviewed and Approved
12/14/2005	1	CITY AUDITOR	Reviewed and Approved
12/14/2005	1	Finance - Purchasing Drafter	Sent for Approval
12/13/2005	1	Finance - Purchasing Drafter	Sent for Approval
12/13/2005	1	Finance - Purchasing Drafter	Sent for Approval
12/12/2005	1	EBOCO Reviewer	Reviewed and Approved
12/12/2005	1	ODI DIRECTOR	Reviewed and Approved
12/9/2005	1	FINANCE DIRECTOR	Reviewed and Approved
12/9/2005	1	FINANCE DIRECTOR	Reviewed and Approved
12/9/2005	1	Finance - Purchasing Drafter	Sent for Approval
12/8/2005	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Automotive Lighting Parts for Fleet Management, the largest user, to and including January 31, 2007. Formal bids were opened by the Purchasing Office on October 30, 2003. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000554 GRW). FL002112, with D & M Distributors Inc. (cc#310926900) and FL002113 with Parr Public Safety Equipment Inc. (cc # 201619573) were established in accordance with bids received.

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

1. Amount of additional funds: The estimated annual expenditure for the contract is $154,250.00. Fleet Management must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement

FISCAL IMPACT: No funding is required to extend the option contracts. Fleet Management must set aside their own funding for their estimated expenditures.

To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.



Title

To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to purchase Automotive Lighting Parts with D & M Distributors Inc. and Parr Public Safety Equipment Inc., and to declare an emergency.


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bids; and

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