City of Columbus - File #: 1846-2006

• File #: 1846-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/12/2006
• In control: Utilities Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize and direct the Finance and Management Director to enter into two (2) UTC contracts for the option to purchase Weed and Vegetation Management with Tru Green Chem Lawn and Hickman Lawn Care Inc., to authorize the expenditure of two (2) dollars to establish the contract from the Purchasing UTC Contract Operation Fund, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
10/19/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/18/2006	1	CITY AUDITOR	Reviewed and Approved
10/18/2006	1	Auditor Reviewer	Reviewed and Approved
10/18/2006	1	CITY ATTORNEY	Reviewed and Approved
10/18/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/16/2006	1	ODI DIRECTOR	Reviewed and Approved
10/16/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/13/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/13/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/13/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/12/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Weed and Vegetation Management Control on a citywide basis. The Public Utilities Department is the city's largest user. The term of the proposed option contract would be three (3) years. Contract is through December 30, 2009. The Purchasing Office opened formal bids on September 14, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002155 HJB) Thirty (MAJ:30, MBE:0, FBE:0) bids were solicited; Four (4) (MAJ:4) bids were received.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:

Tru Green Chem Lawn. MAJ, CC#363734669, (expires 04/09/2008) $42,100.00
Hickman Lawn Care, Inc. MAJ, CC#311432478, (expires 02/16/2007) $16,500.00
Total Estimated Annual Expenditure: $58,600.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to enter into two (2) UTC contracts for the option to purchase Weed and Vegetation Management with Tru Green Chem Lawn and Hickman Lawn Care Inc., to authorize the expenditure of two (2) dollars to establish the contract from the Purchasing UTC Contract Operation Fund, and to declare an emergency. ($2.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on September 14, 2006 and selected the lowest...