City of Columbus - File #: 1173-2009

• File #: 1173-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/31/2009
• In control: Public Service & Transportation Committee
• On agenda: 9/21/2009
• Final action: 9/22/2009
• Title: To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Highway Rock Salt UTC with American Rock Salt Co. LLC, to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
9/22/2009	1	MAYOR	Signed
9/22/2009	1	CITY CLERK	Attest
9/21/2009	1	Columbus City Council	Approved	Pass
9/21/2009	1	COUNCIL PRESIDENT	Signed
9/8/2009	1	Finance - Purchasing Drafter	Sent for Approval
9/8/2009	1	Finance - Purchasing Drafter	Sent for Approval
9/8/2009	1	CITY AUDITOR	Reviewed and Approved
9/8/2009	1	Auditor Reviewer	Reviewed and Approved
9/8/2009	1	CITY ATTORNEY	Reviewed and Approved
9/8/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/4/2009	1	ODI DIRECTOR	Reviewed and Approved
9/3/2009	1	EBOCO Reviewer	Sent for Approval
9/3/2009	1	Finance - Purchasing Drafter	Sent for Approval
9/3/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/2/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/2/2009	1	Finance Reviewer	Reviewed and Approved
8/31/2009	1	Finance - Purchasing Drafter	Sent for Approval
8/31/2009	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Highway Rock Salt for the Department of Public Service, the largest user, and for other City agencies as needed. Highway Rock Salt is used for snow and ice removal.

The term of the proposed option contract would be one (1) year. Contract is through July 31, 2010. The Purchasing Office opened formal bids on July 19, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003311) twenty four (MBE:4, FBE:1) bids were solicited; A total of three (3) bid proposals (MBE:0, FBE:0) were received.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidder as follows:

American Rock Salt Co. LLC CC#161516458 (Expires 08/25/2011)
Total Estimated Annual Expenditure: $ 2,000,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund.


Title

To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Highway Rock Salt UTC with American Rock Salt Co. LLC, to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on July 19, 2009 and selected the lowest, responsive, responsible and best bid. Three (3) bids were received; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal p...