City of Columbus - File #: 0898-2006

• File #: 0898-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/4/2006
• In control: Utilities Committee
• On agenda: 6/12/2006
• Final action: 6/14/2006
• Title: To authorize the Public Utilities Director to modify and increase the contract, for the janitorial services contract for an additional six months at the Public Utilities Complex, with K&M Kleening Service, Inc., for the Division of Water, and to authorize the expenditure of $135,000.00, from the Water Systems Operating Fund; and to waive competitive bidding. ($135,000.00)

Date	Ver.	Action By	Action	Result
6/14/2006	1	MAYOR	Signed
6/14/2006	1	CITY CLERK	Attest
6/12/2006	1	Columbus City Council	Approved	Pass
6/12/2006	1	COUNCIL PRESIDENT	Signed
6/5/2006	1	Columbus City Council	Read for the First Time
5/18/2006	1	CITY ATTORNEY	Reviewed and Approved
5/18/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
5/17/2006	1	Utilities Drafter	Sent for Approval
5/17/2006	1	Auditor Reviewer	Reviewed and Approved
5/17/2006	1	CITY AUDITOR	Reviewed and Approved
5/17/2006	1	Utilities Drafter	Sent for Approval
5/16/2006	1	ODI DIRECTOR	Reviewed and Approved
5/15/2006	1	EBOCO Reviewer	Reviewed and Approved
5/12/2006	1	Utilities Drafter	Sent for Approval
5/12/2006	1	Finance Reviewer	Reviewed and Approved
5/12/2006	1	FINANCE DIRECTOR	Reviewed and Approved
5/12/2006	1	Utilities Drafter	Sent for Approval
5/11/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
5/10/2006	1	Utilities Reviewer	Sent for Approval
5/9/2006	1	Utilities Reviewer	Reviewed and Approved
5/9/2006	1	Utilities Drafter	Sent for Approval
5/5/2006	1	Utilities Drafter	Sent for Approval
5/4/2006	1	Utilities Drafter	Sent for Approval
5/4/2006	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: In 2003 the Department contracted with Systems by Rich Consulting to assist us in developing standards to formally bid a contract for janitorial services at the Public Utilities Complex. The Department entered into contract number EL003747 with K & M Kleening Service. The initial terms of the bid included the option to extend the original contract for two one-year periods (multi-year renewal option). The Department has exercised both renewal options and is in the third and final year of this agreement. The Department had planned to re-bid this contract this year however due to a realignment of Divisions within the Department it was necessary to conduct a space study of the Public Utilities Complex. The space study requires a configuration change of the existing floor plan to accommodate the realignment. Our Janitorial Consultant has advised us that it is in our best interest to postpone the bidding process to accommodate the reassignment of personnel and equipment. The Department would like to modify and increase the original contract for an additional six months, for a grand total of $135,000.00. The Contract Compliance Number for K&M Kleening Service, Inc. is 02-0553299. They have certified M1A status.

1. The amount of additional funds needed for this contract is $135,000.00. The original contract was established for $168,328.00. The total cost of the original contract, the first modification, the second modification, and this modification is $704,651.26.

2. The need for additional service was not known at the time of the initial contract. The Department recently completed a space study of the Public Utilities Complex which will require a configuration change of the existing floor plan.

3. The janitorial management consultant is recommending that the Department delay the bidding process of the new janitorial service contract during the reconfiguration of the floor plan.

4. The cost of this service is based on...