Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Nitrate Monitoring Systems for Power & Water Division, the largest user to and including February 28, 2011. These Monitors are necessary to maintain compliance with Nitrate limit regulations. Formal bids were opened by the Purchasing Office on May 10, 2007. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA002408). FL003631, with Fondriest Environmental, Inc. was established in accordance with bids received. Their contract compliance number is 311669677.
1. Amount of additional funds: The estimated annual expenditure for the contract is $33,000.00. The Power & Water Division must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: The same products are required as originally bid. No lower pricing/more attractive terms or conditions are anticipated through re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. The Power & Water Division must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract and to ensure compliance with Nitrate limit regulations, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to purchase Nitrate Monitoring Systems with Fondriest Environmental, Inc.; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selecte...
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