Explanation
Ordinance No. 1817-2011, passed by Columbus City Council on November 23, 2011, authorized the Director of Finance and Management to enter into a service agreement with Lease Harbor, LLC for the provision of hosted real estate and lease management software services, support, and related services necessary for the administration of the City’s real property and lease portfolios for an initial one (1) year term with four (4) additional automatic one (1) year renewal terms, but each renewal is subject to appropriation of funds by Columbus City Council and certification of funds availability by the City Auditor. The fourth and final automatic one (1) year renewal term begins on December 15, 2015 and terminates on December 14, 2016.
The Real Estate Management Office (REMO) has researched available real estate and lease management software products and has determined that Lease Harbor, LLC’s Harbor Flex hosted software service remains the best product available to effectively and cost-efficiently meet the City’s requirements to administer its real property and lease information. Consequently, REMO desires to amend the current service agreement with Lease Harbor, LLC to add five (5) additional automatic one (1) year renewal terms with each renewal subject to appropriation of funds by Columbus City Council and certification of funds availability by the City Auditor.
This ordinance authorizes the Director of Finance and Management to expend $23,000.00 for the fourth automatic renewal term of the service agreement with Lease Harbor, LLC for the period from December 15, 2015 to December 14, 2016 and authorizes the Director of Finance and Management to execute those documents necessary to amend the current service agreement to add up to five (5) additional automatic one (1) year renewal terms.
Fiscal Impact: Funds are budgeted and available within the Department of Finance and Management Department, Real Estate Management Office 2015 General Fund budget.
E...
Click here for full text