Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to enter into a Microsoft Enterprise Agreement with Brown Enterprise Solutions, LLC. The Department of Technology is the sole user manager for Microsoft Licenses. Microsoft server support software, and annual updates are used to provide desktop software for word processing, email, spreadsheet, and presentation capabilities. The term of the proposed option contract would be approximately three years, expiring December 31, 2026, with no renewal term. The Purchasing Office opened formal bids on September 21, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ025795). Three bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Brown Enterprise Solutions, LLC, CC# 010668 expires March 24, 2024, Year 1, 2, and 3. $1.00
Total Estimated Annual Expenditure: Approximately $3,323,006.46, the Department of Technology sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253. Department of Technology will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to enter into a Microsoft Enterprise Agreement with ...
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