City of Columbus - File #: 1669-2003

• File #: 1669-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/20/2003
• In control: Administration Committee
• On agenda: 6/30/2003
• Final action: 7/1/2003
• Title: To authorize the Director of the Department of Technology to enter into contract with VERITAS Software Global Corporation for the purchase of software, installation, training and support services for the Department of Technology, Information Services Division, to waived the competitive bidding provisions of the Columbus City Code, to transfer $110,631.00 between projects within the Information Services Capital Improvements Fund; to amend the 2002 Capital Improvement Budget, to authorize the expenditure of $313,982.00 from the Information Services Capital Improvements Fund and to declare an emergency. ($313,982.00)

Date	Ver.	Action By	Action	Result
7/1/2003	1	MAYOR	Signed
7/1/2003	1	CITY CLERK	Attest
6/30/2003	1	Columbus City Council	Approved	Pass
6/30/2003	1	COUNCIL PRESIDENT	Signed
6/24/2003	1	City Clerk's Office	Sent back for Clarification/Correction
6/24/2003	1	Technology Drafter	Sent to Clerk's Office for Council
6/23/2003	1	ODI Drafter	Sent for Approval
6/23/2003	1	ODI DIRECTOR	Reviewed and Approved
6/23/2003	1	Technology Drafter	Sent for Approval
6/23/2003	1	Finance Reviewer	Reviewed and Approved
6/23/2003	1	FINANCE DIRECTOR	Reviewed and Approved
6/23/2003	1	Technology Drafter	Sent for Approval
6/23/2003	1	Auditor Reviewer	Reviewed and Approved
6/23/2003	1	CITY AUDITOR	Reviewed and Approved
6/23/2003	1	Technology Drafter	Sent for Approval
6/23/2003	1	Technology Drafter	Sent for Approval
6/23/2003	1	CITY ATTORNEY	Reviewed and Approved
6/23/2003	1	CITY ATTORNEY	Reviewed and Approved
6/23/2003	1	Technology Drafter	Sent to Clerk's Office for Council
6/20/2003	1	Technology Drafter	Sent for Approval
6/20/2003	1	Technology Drafter	Sent for Approval
6/20/2003	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/20/2003	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to enter into a software purchase, installation & support agreement with VERITAS Software Global Corporation (VERITAS). The City has a critical need to maintain the integrity and support of city business operation systems, provide information backup and system recovery services, and provide the foundation for future disaster recovery capabilities. The new agreement is targeted to address two goals contained in The Columbus Covenant, Customer Service and Peak Performance.
The VERITAS software system has been employed within multiple City agencies. Thus establishing a base of technical expertise in the execution and use of VERITAS' product, which will expedite the implementation and utilization of a software tool that performs daily backups of all City agencies' information systems.
The Department of Technology has gained extensive knowledge concerning the VERITAS product and has researched that there is a limited market for enterprise backup software. This research has been confirmed through the Gartner Group, an independent Information Technology research firm. Also, VERITAS is known as an industry leader in information systems backup and recovery software and currently commands more than one-half of the entire market for this type of product. In order to maintain daily business operations, it is in the City's best interest to waive the competitive bidding provisions of the Columbus City Code.

FISCAL IMPACT:
Price negotiations with Veritas have led to aggressive price discounts and will result in significantly reduced operating costs. Funding is available in the Information Services Capital Improvement Fund for this purchase. An $110,631.00 encumbrance in the Site License Capital Project will be cancelled since it is no longer need. Funds from this encumbrance will be transferred to the Disaster Recovery Project. This ordinance amends t...