City of Columbus - File #: 0326-2004

• File #: 0326-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/5/2004
• In control: Administration Committee
• On agenda: 3/1/2004
• Final action: 3/2/2004
• Title: To authorize the Director of the Department of Technology to renew a software maintenance and support agreement with Spescom Software on behalf of the Building Services and Neighborhood Services Divisions, to authorize the expenditure of $23,354.00 from the Department of Technology internal service fund and to declare an emergency. ($23,354.00)

Date	Ver.	Action By	Action	Result
3/2/2004	1	MAYOR	Signed
3/2/2004	1	CITY CLERK	Attest
3/1/2004	1	Columbus City Council	Approved	Pass
3/1/2004	1	COUNCIL PRESIDENT PRO-TEM	Signed
2/20/2004	1	CITY ATTORNEY	Reviewed and Approved
2/20/2004	1	Technology Drafter	Sent for Approval
2/19/2004	1	ODI DIRECTOR	Reviewed and Approved
2/19/2004	1	Technology Drafter	Sent for Approval
2/19/2004	1	Auditor Reviewer	Reviewed and Approved
2/19/2004	1	CITY AUDITOR	Reviewed and Approved
2/19/2004	1	Technology Drafter	Sent for Approval
2/18/2004	1	Technology Drafter	Sent for Approval
2/18/2004	1	EBOCO Reviewer	Sent for Approval
2/17/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/17/2004	1	Technology Drafter	Sent for Approval
2/17/2004	1	Finance Reviewer	Reviewed and Approved
2/17/2004	1	FINANCE DIRECTOR	Reviewed and Approved
2/5/2004	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: The Department of Technology, on behalf of Building Services Division (One Stop Shop) and Neighborhood Services Division, has an immediate need to renew the software and maintenance service agreement with Spescom for software support, telephone support and upgrades. This agreement has been in place since fiscal year 2000, and supports the imaging software used to create a central repository for all information, including scanned images of drawings, building plans, building permit information and application, building cards, occupancy certificates and violation photographs to property records that are necessary for building and zoning code enforcement.

This ordinance authorizes payment of the annual maintenance on the Spescom Software with the coverage period from February 24, 2004 through February 25, 2005.

FISCAL IMPACT: During fiscal year 2003, $19,999.00 was expended for this service for the period of February 24, 2003 through February 24, 2004. Currently, funding in the amount of $23, 354.00 is available in the 2004 Department of Technology internal service fund for the Building Services and Neighborhood Services Divisions to cover the cost of this service agreement from February 24, 2003 through February 25, 2005.

EMERGENCY: There is an immediate need to renew this software maintenance service agreement, which is due to expire February 24, 2004, to maintain on-going support and to allow for uninterrupted daily operational services provided by Spescom Software.

CONTRACT COMPLIANCE: 953634089 Expires: 1/24/2005

Title
To authorize the Director of the Department of Technology to renew a software maintenance and support agreement with Spescom Software on behalf of the Building Services and Neighborhood Services Divisions, to authorize the expenditure of $23,354.00 from the Department of Technology internal service fund and to declare an emergency. ($23,354.00)


Body

WHEREAS, the Department of Technolog...