Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTCs) for the option to purchase Plumbing Supplies with Best Plumbing Specialties, Inc., Grainger, and Westwater Holdings LLC. The Facilities Management Division is the primary user for Plumbing Supplies. Plumbing parts and supplies are used to replace, repair, and maintain plumbing systems throughout the City. The term of the proposed option contract would be approximately three (3) years, expiring April 30, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 16, 2023. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ023771). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Best Plumbing Specialties, Inc., CC# 000460 expires 3/8/2025, Items 2, 9, 12, 14, 18, 20, 23, 29, 32, 34, 35, 38, 44, 50 and 55. $1.00
Grainger, CC#007170, expires 2/2/2024, Items 2-4, 6-10, 12-14, 16-25, 27-31, 33-35, 37-45, 47-53, 55, 57-61. $1.00
Westwater Holdings LLC, CC#040637, expires 1/13/2024, Items 6, 8, 14, 15, 18, 21, 32, 35, 38, 42, 44, 49-52, 55-57, 60, and manufacturers Sharkbite and Sioux Chief Mfg. Co., Inc. $1.00
Total Estimated Annual Expenditure: $250,000.00, The Facilities Management Division is the primary user.
Emergency Designation: The Department of Finance and Management respectfully requests this legislation to be considered an emergency ordinance because the current contract expires 4/30/2023 and to provide an uninterrupted supply of Plumbing Supplies, an emergency is requested.
The companies are not debarred accordi...
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