Explanation
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Brown Enterprise Solutions, LLC in the amount of $347,960.00 through the State of Ohio’s Microsoft Agreements and Enrollments Large Solution Providers agreement, 0A1252, expiring on 6/30/2025. The term of the purchase order will be for one year, beginning on January 12, 2025 and ending on January 11, 2026.
The Microsoft Enterprise Unified Support bid includes account management, support assistance, proactive engagement, and problem resolution services. The continued provision of these services will help keep the various Microsoft tools and applications, used throughout the city, maintained and operating smoothly. These services were procured through solicitation of bids via the State of Ohio’s Microsoft Contracts and Enrollments Large Solution Providers, contract 0A1252. Four responses to the solicitation were submitted, as follows:
InfoVision21 - $345,092.34 (no MBE credit)
Brown Enterprise Solutions - $347,960.00 ($330,562.00 with MBE credit)
SingleSourceIT - $340,378.07 (no MBE credit)
Dell - $339,157.10 (no MBE credit)
DoT recommends awarding the bid to Brown Enterprise Solutions, LLC as the lowest, responsive bidder, after application of the city’s MBE incentive credit. This ordinance also authorizes the expenditure of $347,960.00 for the above-described services, for a period of one year, beginning on January 12, 2025, and ending on January 11, 2026. This ordinance is contingent on the passage of ordinance 3007-2024.
CONTRACT COMPLIANCE
Vendor name- Brown Enterprise Solutions, CC #-010668, Expires 2/2/2026
FISCAL IMPACT
Funds for these services are available and budgeted in the Department of Technology, Information Service Operating Fund. This ordinance is contingent on the passage of ordinance 3007-2024.
EMERGENCY
Emergency designation is requested so that a new contract...
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