Explanation
BACKGROUND: For the option to purchase Arts and Crafts Supplies for the Recreation and Parks Department, the largest user. The term of the proposed option contract would be through March 31, 2011. The contract may be extended for one (1) additional year subject to mutual agreement by both parties. The Purchasing Office opened formal bids on January 8, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA003128; 20(MAJ:18; MBE:1; FBE:1) bids were solicited; Three (3) (MAJ:3) bids were received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
Commercial Art Supply: CC# 161123929 (Expires: 3/2/2011)
S & S Worldwide: CC# 060520020 (Expires: 1/11/2010)
Triarco Arts & Crafts, LLC: CC# 043689197 (Expires: 3/10/2011)
Total Estimated Annual Expenditure: $25,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund.
Title
To authorize and direct the Finance & Management Director to enter into three (3) UTC contracts for the option to purchase Arts and Crafts Supplies with Commercial Art Supply, S & S Worldwide, and Triarco Arts & Crafts, LLC; to authorize the expenditure of three (3) dollars to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($3.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 8, 2009 and selected the lowest, responsive, responsible and best bids. Three (3) bids...
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