City of Columbus - File #: 0738-2006

• File #: 0738-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/5/2006
• In control: Administration Committee
• On agenda: 6/5/2006
• Final action: 6/8/2006
• Title: To authorize and direct the Finance and Management Director to enter into six contracts for the option to purchase Computer Staff Augmentation Services, to authorize the expenditure of six dollars to establish the contracts from the Universal Term Contract Fund, to waive the competetive bidding process and to declare an emergency. ($6.00).

Date	Ver.	Action By	Action	Result
6/8/2006	1	ACTING CITY CLERK	Attest
6/7/2006	1	MAYOR	Signed
6/5/2006	1	Columbus City Council	Approved	Pass
6/5/2006	1	COUNCIL PRESIDENT	Signed
5/19/2006	1	CITY ATTORNEY	Reviewed and Approved
5/19/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
5/18/2006	1	Finance - Purchasing Drafter	Sent for Approval
5/18/2006	1	CITY ATTORNEY	Reviewed and Disapproved
5/18/2006	1	Finance - Purchasing Drafter	Sent for Approval
5/17/2006	1	Auditor Reviewer	Reviewed and Approved
5/17/2006	1	CITY AUDITOR	Reviewed and Approved
5/16/2006	1	ODI DIRECTOR	Reviewed and Approved
5/16/2006	1	Finance - Purchasing Drafter	Sent for Approval
5/15/2006	1	EBOCO Reviewer	Reviewed and Approved
5/12/2006	1	Finance - Purchasing Drafter	Sent for Approval
5/11/2006	1	FINANCE DIRECTOR	Reviewed and Approved
5/9/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/27/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: The Purchasing Office, on behalf of the Department of Technology (the largest user), conducted an Request for Proposal (RFP) process for the option to purchase Computer Staff Augmentation Services. The expiration date of the proposed UTC contract is December 31, 2008. There will be an option, by mutual agreement of the City and the contractor, to renew for one, one-year period. The Purchasing Office opened formal bids on October 27, 2005.

The Purchasing Office advertised and solicited competitive bids in accordance with City Code, Section 329.14 per Solicitation # SA001776. 357 (MAJ:321, MBE:25, FBE:11) bids were solicited; 33 (MAJ:28, MBE:3, FBE:2) bids were received.

Waiver legislation is required as the evaluation process, including presentations and negotiations, exceeded the one hundred eighty (180) days required in the RFP's Information to Bidders.

The City's five-member Evaluation Committee reviewed each proposal and ranked the submissions on the following criteria: Competency to Perform, Quality and Feasability of Offerors Technical Proposal, Ability to Perform Required Service Competently, Past Performance and Price. As a result of the RFP evaluation process, six companies are recommeded to provide Computer Staff Augmentation Services to the City:

TEKsystems, CC# 52-2010575 Expires 11/4/2006 (MAJ)
Diversified Systems, Inc. CC# 31-1383824 Expires 6/28/2007 (MAJ)
SOGETI, USA LLC CC# 13-4180354 Expires 11/17/2006 (MAJ)
Sophisticated Systems, Inc. CC# 31-1303163 Expires 4/20/2007(MBE)
UNICON International, Inc. CC# 31-1306860 Expires 5/21/2007 (FBE)
CIBER, Inc., CC# 38-2046833 Expires 4/12/2007 (MAJ)

Total Estimated Annual Expenditure: $450,500.00 - None of these companies are included in the Federal Excluded Parties listing or the Auditor of State's Findings for Recovery database.

This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven...