City of Columbus - File #: 1548-2008

• File #: 1548-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/24/2008
• In control: Utilities Committee
• On agenda: 10/27/2008
• Final action: 10/29/2008
• Title: To authorize the Director of Public Utilities to enter into a planned modification and increase of the professional engineering services contract with Stantec Consulting Services, Inc. to provide for construction administration services on the Morse Rd. 36" W.M. Part II Project; for the Division of Power and Water; to authorize the transfer of $267,763.40 within the Water Works Enlargement Voted Bonds Fund; to authorize the appropriation, transfer, an expenditure of $47,236.60 from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund; to authorize the expenditure of $315,000.00 from the Water Works Enlargement Voted Bonds Fund; and to authorize an amendment to the 2008 Capital Improvements Budget. ($315,000.00)

Date	Ver.	Action By	Action	Result
10/29/2008	1	CITY CLERK	Attest
10/28/2008	1	MAYOR	Signed
10/27/2008	1	Columbus City Council	Approved	Pass
10/27/2008	1	COUNCIL PRESIDENT PRO-TEM	Signed
10/20/2008	1	Columbus City Council	Read for the First Time
10/10/2008	1	CITY ATTORNEY	Reviewed and Approved
10/10/2008	1	Utilities Drafter	Sent to Clerk's Office for Council
10/9/2008	1	FINANCE DIRECTOR	Reviewed and Approved
10/9/2008	1	Utilities Drafter	Sent for Approval
10/9/2008	1	Auditor Reviewer	Reviewed and Approved
10/9/2008	1	CITY AUDITOR	Reviewed and Approved
10/9/2008	1	Utilities Drafter	Sent for Approval
10/8/2008	1	Finance Reviewer	Reviewed and Approved
10/8/2008	1	Finance Reviewer	Reviewed and Approved
10/7/2008	1	ODI DIRECTOR	Reviewed and Approved
10/7/2008	1	Utilities Drafter	Sent for Approval
10/6/2008	1	Utilities Drafter	Sent for Approval
10/6/2008	1	EBOCO Reviewer	Sent for Approval
10/5/2008	1	UTILITIES DIRECTOR	Reviewed and Approved
10/3/2008	1	Utilities Reviewer	Sent for Approval
10/2/2008	1	Utilities Reviewer	Reviewed and Approved
10/2/2008	1	Utilities Drafter	Sent for Approval
10/1/2008	1	Utilities Reviewer	Reviewed and Approved
10/1/2008	1	Utilities Drafter	Sent for Approval
9/29/2008	1	Utilities Reviewer	Reviewed and Approved
9/24/2008	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This Ordinance authorizes the Director of Public Utilities to enter into a planned modification and increase of the professional engineering services contract with Stantec Consulting Services, Inc. for the Morse Rd. 36" W.M. Part II Project, Division of Power and Water Contract No. 1059.

The work under the contract includes furnishing professional services for Construction Administration Services during 2008-2010 on projects for the Division of Power and Water (DOPW) and the Division of Sewerage and Drainage (DOSD). The work includes full-time or part-time construction administration services including resident project inspection for the specific project identified. In general the consultant will respond to contractor's requests for information, respond to inquiries regarding the interpretation of the contract documents, review contractors claims for additional services and costs, review quality or materials/equipment substitutions and provide recommendations to the City, coordinate project submittals, schedule and chair progress meetings, and other services as directed by the City.

The original contract for Stantec Consulting Services included the Morse Road 36" Water Main Part I Project for the Department of Public Utilities.

1. Amount of additional funds to be expended: $315,000.00
Original Contract Amount: $ 680,000.00
Modification 1 (current) $ 315,000.00
Amount of original contract and 1 modification: $ 995,000.00

2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation.

3. Reason other procurement processes are not used:
The original contract selected three firms to provide construction administration services for projects in 2008, 2009, and 2010.

4. How cost of modification was determined:
A cost proposal was provided by Stantec Consulting Services and reviewed by the Division of Power and Water and was deemed ...