Explanation
BACKGROUND: This ordinance modifies an existing city-wide contract for the option to obtain Screw Conveyor Parts for the Division of Sewerage and Drainage, the sole user. These replacement parts are utilized by the Jackson Pike and Southerly Wastewater Treatment Plants for repairs of the system used in the dewatering process to transport bio-solids. Two parts were inadvertently left of the original proposal and there is immediate need for these parts to make necessary repairs at the Jackson Pike WWTP. The following contract was established in accordance with the sole source provisions of the Columbus City Code, and the contract will expire December 31, 2012 - FL004520, Contract Compliance #99-9999992 expires 12/11/2013.
1. Amount of additional funds: The estimated annual expenditure for this contract is $150,000.00. The Division of Sewerage and Drainage, sole user, must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen, but these two parts were inadvertently left off of the original proposal.
3. Reason other procurement processes not used: The sole source, ML Separation & Conveying, is the owner of the parts drawings and do not sell the drawings nor do they sell to a third party for resale.
4. How cost was determined: Price list has been obtained for these parts. Terms and conditions are in accordance with the original agreement.
This ordinance is being submitted as an emergency because, without emergency action, there is a potential that necessary repairs to wastewater treatment plants would be delayed.
FISCAL IMPACT: No funding is required to extend the option contract. The Division of Sewerage and Drainage must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify a universal term contract for the option to obtain Screw Conveyor Parts with ...
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