Explanation
BACKGROUND: For the option to purchase Truck Washing Services for the Refuse Collection Division. The term of the proposed option contracts will be one year with an option to renew for one (1) additonal year, if mutually agreed.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001032 GRW). Thirty (MAJ:22, MBE:7, FBE:0) bids solicited; three (MAJ:1, MBE:2) bids received. The apparent low bidder for all items, RJA Mobile Power Wash, was deemed non-responsive to section 4.0 of the specifications (Testing and Evaluation). RJA Mobile Power Wash performance in the wash evaluation was deemed not acceptable by the Refuse Collection evaluation team. The next lowest numerical bidder, On Location Enterprises was found to be acceptable both to the specifications and wash evaluation.
The Purchasing Office is recommending award of a contract to the numerically lowest responsive, responsible and best bidder:
On Location Enterprises, MAJ, CC#143607850
Total Estimated Annual Expenditure: $30,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Refuse Collection Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into one contract for the option to purchase Truck Washing Services for Refuse Collection Division with On Location Enterprises, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal ...
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