Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to renew an annual software maintenance and support contract with Seachange International. The original agreement (ED025897) was entered into in 2006, however in 2010 ordinance 0720-2010, passed by Council November 15, 2010 allowed a one-time 15 month coverage term period so that the beginning term period starts in April instead of January. This ordinance will provide software upgrades, maintenance and support services for a 12 month period in the amount of $12,960.00 for term period April 1, 2011 through March 31, 2012.
The Department of Technology requires technical support and hardware/software maintenance services from Seachange International to support ongoing operations of a Seachange Broadcast Media video server utilized by Media Services to play/air video files on the City's government and educational cable access channels. These maintenance and support services provided by Seachange International will allow the city to more effectively and efficiently operate the television access channels.
Seachange International is the sole proprietor and copyright holder of the Seachange Broadcast Media server. Accordingly, Seachange International is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of this product. Therefore, this ordinance is being submitted in accordance with the Sole Source provisions of the Columbus City Code Section 329.07.
FISCAL IMPACT:
In years 2009 and 2010, the Department of Technology expended $16,200.00 and $12,960.00 respectively for hardware/software maintenance and support with Seachange International. The 2011 cost for the annual hardware/software maintenance and support contract is $12,960.00. This expenditure is budgeted and available in the Department of Technology Information Services Division, Internal Services Fund.
CONTRACT COMPLIANCE:
Vendor Na...
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