City of Columbus - File #: 0900-2010

• File #: 0900-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/9/2010
• In control: Administration Committee
• On agenda: 7/12/2010
• Final action: 7/14/2010
• Title: To authorize the Director of the Department of Technology and the Director of the Equal Business Opportunity Commission Office, to enter into an agreement with BIP Software, Inc. for software support and upgrade services associated with the BizTrak system; and this agreement is being established in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $5,000.00 from the Department of Technology's Information Services Fund; and to declare an emergency ($5,000.00)

Date	Ver.	Action By	Action	Result
7/14/2010	1	MAYOR	Signed
7/14/2010	1	CITY CLERK	Attest
7/12/2010	1	Columbus City Council	Approved	Pass
7/12/2010	1	COUNCIL PRESIDENT	Signed
6/21/2010	1	Technology Drafter	Sent for Approval
6/21/2010	1	Auditor Reviewer	Reviewed and Approved
6/21/2010	1	CITY AUDITOR	Reviewed and Approved
6/21/2010	1	Technology Drafter	Sent for Approval
6/21/2010	1	CITY ATTORNEY	Reviewed and Approved
6/21/2010	1	Technology Drafter	Sent to Clerk's Office for Council
6/18/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/17/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/14/2010	1	Finance Reviewer	Sent for Approval
6/11/2010	1	EBOCO Reviewer	Sent for Approval
6/11/2010	1	ODI DIRECTOR	Reviewed and Approved
6/11/2010	1	Technology Drafter	Sent for Approval
6/11/2010	1	Finance Reviewer	Reviewed and Approved
6/10/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/10/2010	1	Technology Drafter	Sent for Approval
6/9/2010	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation is to authorize the Director of the Department of Technology and the Director of the Equal Business Opportunity Commission Office, to enter into an agreement with BIP Software, Inc. for software support and upgrade services associated with the BizTrak system. This application is an automated tracking system, utilized by the Equal Business Opportunity Commission Office (EBOCO), pursuant to City Code (C.C.) 3922.02, and is responsible for tracking and monitoring minority and female participation in the city procurement process.

Without full functionality of the BizTrak system, the EBOCO will not be able to generate reports that support an outreach directory, track contract volume, track vendor dollar ranges, vendor utilization, minority and female participation, and other ethnicity participation.

The amount of $5,000.00 will provide funding for the services necessary to support the BizTrak system with a coverage period of July 1, 2010 through June 30, 2011. During the next fiscal year, the City of Columbus may renew and modify this contract to provide additional similar services, contingent upon the written approval of both parties and the City's appropriation and authorization of funds.

Since, the Biztrak system is copyright owned by BIP Software, Inc., this contract is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.

FISCAL IMPACT: During fiscal year 2009 the amount of $3,500.00 was expended for software support and upgrade services, with BIP Software, Inc. During, the year of 2008, $3,500.00 and $10,000.00 in 2007, was expended for same services. The amount of $5,000.00 will provide funding for the services necessary to support the BizTrak system for this contract period of July 1, 2010 through June 30, 2011. This amount is budgeted and available with the Department of Technology's Information Services fund.

CONTRACT COMPLIANCE: 74-32167...