City of Columbus - File #: 1910-2008

• File #: 1910-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/19/2008
• In control: Finance & Economic Development Committee
• On agenda: 12/15/2008
• Final action: 12/17/2008
• Title: To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Sewer Brick and Block with Hamilton Parker Holdings to authorize the appropriation and expenditure of one dollar to establish the contract from the Purchasing UTC Account; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
12/17/2008	1	ACTING CITY CLERK	Attest
12/16/2008	1	MAYOR	Signed
12/15/2008	1	Columbus City Council	Approved
12/15/2008	1	COUNCIL PRESIDENT	Signed
11/21/2008	1	FINANCE DIRECTOR	Reviewed and Approved
11/21/2008	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2008	1	EBOCO Reviewer	Sent for Approval
11/21/2008	1	ODI DIRECTOR	Reviewed and Approved
11/21/2008	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2008	1	Auditor Reviewer	Reviewed and Approved
11/21/2008	1	CITY AUDITOR	Reviewed and Approved
11/21/2008	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2008	1	CITY ATTORNEY	Reviewed and Approved
11/21/2008	1	Finance Drafter	Sent to Clerk's Office for Council
11/20/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/20/2008	1	Finance Reviewer	Reviewed and Approved
11/19/2008	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Sewer Brick and Block for the Division of Sewerage and Drainage for use in various sewer repair and replacement projects. The term of the proposed option contract will be through February 28, 2011 with the option to extend this contract for one (1) additional year. The Purchasing Office opened formal bids on November 13, 2008.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003097). Twelve (12) Bids were solicited (F1:1). Two (2) Bids were received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Sewer Brick and Block with Hamilton Parker Holdings to authorize the appropriation and expenditure of one dollar to establish the contract from the Purchasing UTC Account; and to declare an emergency. ($1.00)
Body

WHEREAS, the Purchasing Office advertised and solicited formal bids November 13, 2008 and selected the lowest, responsive, responsible and best bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the Division of Sewerage and Drainage to perform various sewer repair and replacement projects; and

WHEREAS, this Sewer Brick and Block is necessary to allow the Division of Sewerage and Drainage to safely maintain their operations, this is being submitted for consideration as an emergency measure; and

WHEREAS, an emergency exists in the usual daily operation of the Sewerage and Drainage Division, in that it is immediately necessary to enter into a contract(s) for an option to purchase Sewer Brick and Block , there...