City of Columbus - File #: 1596-2008

• File #: 1596-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/2/2008
• In control: Finance & Economic Development Committee
• On agenda: 10/20/2008
• Final action: 10/22/2008
• Title: To authorize the Finance and Management Director to issue blanket purchase orders for OEM truck parts and supplies for the Fleet Management Division; to authorize the expenditure of $86,200.00 from the Fleet Management Services Fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($86,200.00)

Date	Ver.	Action By	Action	Result
10/22/2008	1	CITY CLERK	Attest
10/21/2008	1	MAYOR	Signed
10/20/2008	1	Columbus City Council	Approved	Pass
10/20/2008	1	COUNCIL PRESIDENT	Signed
10/10/2008	1	CITY ATTORNEY	Reviewed and Approved
10/10/2008	1	Finance Drafter	Sent to Clerk's Office for Council
10/9/2008	1	FINANCE DIRECTOR	Reviewed and Approved
10/9/2008	1	Finance Drafter	Sent for Approval
10/9/2008	1	Auditor Reviewer	Reviewed and Approved
10/9/2008	1	CITY AUDITOR	Reviewed and Approved
10/9/2008	1	Finance Drafter	Sent for Approval
10/9/2008	1	EBOCO Reviewer	Reviewed and Approved
10/9/2008	1	ODI DIRECTOR	Reviewed and Approved
10/9/2008	1	ODI DIRECTOR	Reviewed and Approved
10/9/2008	1	Finance Drafter	Sent for Approval
10/8/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/6/2008	1	Finance Drafter	Sent for Approval
10/3/2008	1	Finance Reviewer	Reviewed and Approved
10/2/2008	1	Finance Drafter	Sent for Approval
10/2/2008	1	Finance Reviewer	Reviewed and Approved
10/2/2008	1	Finance Drafter	Sent for Approval
10/2/2008	1	Finance Reviewer	Reviewed and Approved

Explanation

Background: The Purchasing Office bid Original Equipment Manufacturer (OEM) truck parts; however, eight necessary bidders did not bid on the line items established within the bid (Solicitation No. SA002995). Therefore this ordinance authorizes the Finance and Management Director to issue blanket purchase orders for OEM truck parts and supplies for the Fleet Management Division without the use of formal competitive bidding in order to establish a supply chain for these truck parts and to prevent a disruption of services provided by the City.

Purchasing, in cooperation with Fleet Management, is in the process of rebidding these items but it is critical to maintain a supply chain for these truck parts in order to continue operations while this rebidding process is under way. It is estimated the re-bid will be completed and Universal Term Contracts will be available before the end of this year.

Fiscal Impact: The Fleet Management Division 2008 operating budget contains approximately $4 million for the purchase of automotive parts and supplies. This ordinance authorizes the expenditure of $86,200.00. Fleet has spent $703,373.00 to date on its current contracts.

Emergency action is requested to ensure vendors are compensated for parts that need to be ordered while awaiting the re-bid.

Title

To authorize the Finance and Management Director to issue blanket purchase orders for OEM truck parts and supplies for the Fleet Management Division; to authorize the expenditure of $86,200.00 from the Fleet Management Services Fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($86,200.00)

Body

WHEREAS, the purchase of OEM truck parts and supplies were formally bid by the Purchasing Division and did not receive enough responsive bidders for the Fleet Management Division to acquire adequate parts; and

WHEREAS, it is in the best interest of the City of Columbus to waive formal c...