City of Columbus - File #: 1460-2010

• File #: 1460-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/1/2010
• In control: Administration Committee
• On agenda: 10/18/2010
• Final action: 10/20/2010
• Title: To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Business Objects/Crystal Report Software with SHI International, to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
10/20/2010	1	CITY CLERK	Attest
10/19/2010	1	MAYOR	Signed
10/18/2010	1	Columbus City Council	Approved	Pass
10/18/2010	1	COUNCIL PRESIDENT	Signed
10/8/2010	1	Finance - Purchasing Drafter	Sent for Approval
10/8/2010	1	Auditor Reviewer	Reviewed and Approved
10/8/2010	1	CITY AUDITOR	Reviewed and Approved
10/8/2010	1	Finance - Purchasing Drafter	Sent for Approval
10/8/2010	1	CITY ATTORNEY	Reviewed and Approved
10/8/2010	1	Finance Drafter	Sent for Approval
10/8/2010	1	City Clerk's Office	Sent back for Clarification/Correction
10/8/2010	1	Finance Drafter	Sent to Clerk's Office for Council
10/7/2010	1	EBOCO Reviewer	Sent for Approval
10/7/2010	1	ODI DIRECTOR	Reviewed and Approved
10/6/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/6/2010	1	Finance - Purchasing Drafter	Sent for Approval
10/5/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/5/2010	1	Finance Reviewer	Reviewed and Approved
10/4/2010	1	Finance - Purchasing Drafter	Sent for Approval

Explanation
BACKGROUND: For the option to establish a UTC contract to purchase Business Objects/Crystal Report Software for the Division of Technology. The contract will provide for the purchase of software and support for the City's enterprise reporting needs. The term of the proposed option contract would be three (3) years, expiring September 30, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 26, 2010.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003674). One Hundred Sixty-Seven (167) bids were solicited: (M1A-5, F1-6). One bid was received.

The sole bidder is acceptable. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

SHI International, MAJ, CC# 22-3009648 expires 11/16/2011, All Items, $1.00
Total Estimated Annual Expenditure: $ 50,000,.00

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Business Objects/Crystal Report Software with SHI International, to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account; and to declare an emer...