City of Columbus - File #: 0128-2011

• File #: 0128-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/14/2011
• In control: Administration Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to renew an annual contract with Language Access Network, LLC, for streaming video and phone-based interpretation services; and to authorize the expenditure of $20,002.50 from the Department of Technology, internal services fund; and to declare an emergency. ($20,002.50)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/4/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/4/2011	1	Auditor Reviewer	Reviewed and Approved
3/4/2011	1	CITY AUDITOR	Reviewed and Approved
3/4/2011	1	Technology Drafter	Sent for Approval
3/4/2011	1	CITY ATTORNEY	Reviewed and Approved
3/4/2011	1	Technology Drafter	Sent to Clerk's Office for Council
3/4/2011	1	City Clerk's Office	Sent back for Clarification/Correction
3/4/2011	1	Technology Drafter	Sent to Clerk's Office for Council
3/1/2011	1	Finance Reviewer	Reviewed and Approved
3/1/2011	1	Finance Reviewer	Reviewed and Approved
3/1/2011	1	Finance Reviewer	Reviewed and Approved
2/28/2011	1	ODI DIRECTOR	Reviewed and Approved
2/28/2011	1	Technology Drafter	Sent for Approval
2/25/2011	1	Technology Drafter	Sent for Approval
2/25/2011	1	EBOCO Reviewer	Sent for Approval
2/24/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/18/2011	1	Technology Drafter	Sent for Approval
1/14/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation is to authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to renew an annual contract for streaming video and phone-based interpretation services with Language Access Network, LLC., at the Health Department's facility located at 240 Parsons Ave. This service is needed to provide language interpretation services for persons with limited English proficiency who receives services at the Health Department clinics.


During fiscal year 2008, the Columbus Public Health Department requested bids for this service through SA002785, with Language Access Network, LLC being the successful bidder. On February 25, 2008, ordinance number 0241-2008 passed, approving the original contract (EL008304) with Language Access Network, LLC., in the amount of $57,000.00, and providing language that allows for renewing the contract through 2013 (five years). This contract will be for the fourth year of the five year contract with a coverage period from April 1, 2011 through March 31, 2012 at a cost of $20,002.50.

This legislation also authorizes The Department of Technology and the Columbus Public Health Department to extend contract (EL010362) and the associated funds with Language Access Network, LLC, to continue providing the services for streaming video and phone-based interpretation services.


EMERGENCY:
There is an immediate need to renew an annual contract with Language Access Network, LLC for maintenance support services to maintain on-going support, allow for uninterrupted daily operations and to expedite prompt payment for services rendered.



FISCAL IMPACT:
In fiscal year 2009, and in 2010 the amounts of $20,000.00 and $20,002.50 respectively were legislated for the contract with Language Access Network, LLC. The $20,000.00 legislated in 2009 was partially utilized ($10,111.10) due to the vendor providing partial services for that year. The ...