Explanation
BACKGROUND: For the option to purchase Uniforms, Shoes & Accessories for the Police Division. The term of the proposed option contract would be two (2) years, with the option to extend the contract for two additional one-year periods. The Contract is through March 31, 2011. The Purchasing Office opened formal bids on March 12, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003196. One-hundred thirty-six bids were solicited (M1A: 2; F1: 2 ). One (1) bid was received.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
Roy Tailors Uniform Company of Columbus, Inc, CC#311261664 (Expires November 12, 2010).
Total Estimated Annual Expenditure: $1,000,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Police Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Police Uniforms, Shoes & Accessories with Roy Tailors Uniform Company of Columbus, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 12, 2009 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ...
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