City of Columbus - File #: 0415-2009

• File #: 0415-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/11/2009
• In control: Safety Committee
• On agenda: 3/30/2009
• Final action: 4/1/2009
• Title: To authorize and direct the Finance and Management Director to enter into a contract with Byers Chevrolet for the Division of Police to purchase three one ton extended vans and to enter into contract with FunTrail Vans, Inc. for the purchase of van conversions; to authorize the expenditure of $115,692.00 from the Safety Bond Funds, and to declare an emergency. (115,692.00)

Date	Ver.	Action By	Action	Result
4/1/2009	1	CITY CLERK	Attest
3/31/2009	1	MAYOR	Signed
3/30/2009	1	Columbus City Council	Approved	Pass
3/30/2009	1	COUNCIL PRESIDENT	Signed
3/20/2009	1	ODI DIRECTOR	Reviewed and Approved
3/20/2009	1	Safety Drafter	Sent for Approval
3/20/2009	1	CITY ATTORNEY	Reviewed and Approved
3/20/2009	1	Safety Drafter	Sent to Clerk's Office for Council
3/19/2009	1	Finance Reviewer	Reviewed and Approved
3/19/2009	1	Finance Reviewer	Reviewed and Approved
3/19/2009	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
3/19/2009	1	FINANCE DIRECTOR	Reviewed and Approved
3/19/2009	1	Finance Drafter	Sent for Approval
3/19/2009	1	Safety Reviewer	Reviewed and Approved
3/19/2009	1	Auditor Reviewer	Reviewed and Approved
3/19/2009	1	CITY AUDITOR	Reviewed and Approved
3/19/2009	1	Safety Drafter	Sent for Approval
3/19/2009	1	EBOCO Reviewer	Sent for Approval
3/19/2009	1	Safety Reviewer	Reviewed and Approved
3/18/2009	1	Finance Reviewer	Reviewed and Approved
3/18/2009	1	Finance Reviewer	Sent for Approval
3/16/2009	1	SAFETY DIRECTOR	Reviewed and Approved
3/12/2009	1	Safety Reviewer	Reviewed and Approved
3/11/2009	1	Safety Drafter	Sent for Approval
3/11/2009	1	Safety Reviewer	Reviewed and Approved
3/11/2009	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: The Division of Police, Department of Public Safety, needs to purchase three (3) raid vans. These vans will be used by the Narcotics Bureau and the S.W.A.T. Section as rapid deployment vehicles, to complete their missions in executing search warrants, barricades situations, and to address neighborhood crime.

Bid Information: A formal bid was advertised through the Purchasing office (Solicitation No. SA002965) and bids were received on July 24, 2008 for the purchase of the (3) vans. Bids were received from the following vendors:

Interstate Ford (Majority) $73,965.00 Byers Ford (Majority) $74,367.00
Advantage Ford (FBE) $74,475.00 Byers Chevrolet (Majority) $80,217.00

The Division of Police recommends acceptance of the bid submitted by Byers Chevrolet as being the lowest and best bid that met all the vehicle specifications. The three other bids did not meet specifications in the following areas:
-Mirror outside LH and RH remote electric heated
-Rear doors with swing out window are not available

Heated mirrors and side windows that open are considered safety items by the Division of Police, particularly in situations where officers spend an inordinate amount of time in surveillance situations.

All the bidders for the vans have agreed to hold their bid prices for this purchase.

A formal bid, solicitation SA003202 was opened on March 5, 2009 for the conversion of the rear cargo area of the three vans. Bids were received from two vendors as follows:

FunTrail Vans Inc. (Majority) - $35,475.00 Gerling & Associates, Inc. (unavailable) - $44,961.00

The Division of Police recommends acceptance of the bid submitted by FunTrail Vans, Inc. as the lowest and best bid that met all the conversion specifications.

These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Aud...