City of Columbus - File #: 1251-2004

• File #: 1251-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/24/2004
• In control: Administration Committee
• On agenda: 9/27/2004
• Final action: 9/29/2004
• Title: To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Pager Services with Arch Wireless, to waive formal competitive bidding requirements and to declare an emergency.

Date	Ver.	Action By	Action	Result
9/29/2004	1	CITY CLERK	Attest
9/28/2004	1	MAYOR	Signed
9/27/2004	1	Columbus City Council	Taken from the Table	Pass
9/27/2004	1	Columbus City Council	Approved	Pass
9/27/2004	1	COUNCIL PRESIDENT	Signed
9/20/2004	1	Columbus City Council	Tabled to Certain Date	Pass
9/13/2004	1	ODI DIRECTOR	Reviewed and Approved
9/13/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/9/2004	1	Finance - Purchasing Drafter	Sent for Approval
9/8/2004	1	City Clerk's Office	Sent back for Clarification/Correction
7/20/2004	1	CITY ATTORNEY	Reviewed and Approved
7/20/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
7/19/2004	1	Finance - Purchasing Drafter	Sent for Approval
7/16/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
7/16/2004	1	EBOCO Reviewer	Reviewed and Approved
7/13/2004	1	EBOCO Reviewer	Reviewed and Disapproved
7/12/2004	1	Finance - Purchasing Drafter	Sent for Approval
7/12/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Pager Services for the various City agencies, to and including June 30, 2005. Formal bids were opened by the Purchasing Office on April 8, 1993. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.27. (Proposal No. 112-93). Contract CT-14942, with Arch Wireless was established in accordance with bids received. Their contract compliance number is 22-3317420. This company is not listed on the Auditor of State Findings for Recovery Database. This company is not listed on the Federal Excluded Parties Listing.




1. Amount of additional funds: The estimated annual expenditure for the contract is $65,000.00. The various City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures
2. Reason additional needs were not foreseen: There is not any reasonable expectation for competition in the marketplace for this contract. Many large companies stopped providing this service. Smaller distributors are unable to compete with the prices we are already receiving. A waiver of the bid process is needed in order to extend the contract for an additional year.
3. Reason other procurement processes not used: The same exact product is required as originally bid. Market research indicates no lower pricing/more attractive terms and conditions are anticipated by rebidding at this time.
4. How cost was determined: Arch Wireless has offered to extend the present costs, terms and conditions for a period of one year.

FISCAL IMPACT: No funding is required to extend the option contract. Each agency must set aside their own funding for their estimated expenditures.

In order to provide uninterrupted service and supply this ordinance is being submitted as an emergency

Title

To authorize and direct the Finance Director to modify and extend the citywide contract for the option...